Company Secretarial UK - Trainee

Terra Global Partners Pvt Ltd; Surat; On-site; INR 240,000 - 360,000; Full time

Benefits offered by this job

Remuneration package

Study support

Job summary

Terra Global Partners Pvt Ltd is seeking a diligent junior Company Secretary/CS or CS-qualified fresh graduate to manage onboarding, KYC, and statutory compliance. You will prepare and file essential statements, maintain registers, and coordinate with legal teams to ensure timely filings.

Strong communication and organizational skills are a must. The role involves handling onboarding responsibilities, advising clients, and supporting directors with statutory deadlines, while gaining exposure to

Qualifications

• Fresher with Graduate degree or Chartered/Company Secretary status as applicable.
• CS or B.Com qualification is required.
• Excellent communication and organizational skills are essential.

Responsibilities

• Onboard new clients and gather KYC documents and address proof.
• Assist with statutory filings, client CRM setup and ongoing compliance monitoring.
• Coordinate with formation agents and legal teams to ensure timely submissions.

Skills

Communication

Organization

Education

CS

B.Com

Job description

Terra Global Partners Pvt Ltd | Full time

• Handle company incorporation, name changes,share allotments, changes in registered office, directorappointments/resignations, PSC updates, etc.
  
• Prepare and file confirmation statements(CS01) accurately and on time.
  
• Maintain statutory registers:
  
• Register of Members
  
• Register of Directors
  
• PSC Register
  
• Register of Allotments/Transfers
  
• Charges register
  

Share & Corporate Actions

• Draft share transfer forms(J30/J10), board minutes, resolutions, and stock transfer instruments.
  
• Issue share certificates, updatemember registers, and ensure proper stamping where required.
  
• Assist clients with sharerestructuring: bonus issues, subdivisions, buybacks (where allowed), shareclass creation.
  
• Board & Governance Support
  
• Support directors by remindingthem of statutory responsibilities and deadlines.
  
• Liaise with Companies House forfilings, queries, or corrections.
  
• Communicate with HMRC for CTregistration changes, UTR updates, address changes, etc.
  
• Coordinate with formation agentsand legal teams when required
  

Compliance Monitoring

• Track filing deadlines (confirmationstatements and year-end dates).
  
• Keep clients updatedwith new regulatory requirements like PSC changes, Registered Email Addressmandate (from 2023 reforms), identity verification under ECCT Act
  

New Client OnboardingResponsibilities

• Gather KYC documents including ID, proof ofaddress, UTR, VAT certificates, and company incorporation documents.
  
• Conduct AML checks using approved software.
  
• Verify client identities and risk-profilethem according to UK Money Laundering Regulations 2017.
  
• Ensure engagement letters and serviceagreements are prepared and digitally signed (following ICAEW/ACCA templates).
  
• System Setup
  
• Create client profiles in practicemanagement software.
  
• Add clients to HMRC portal services(Self-Assessment, Corporation Tax, VAT, CIS) through Agent Authorization linksor ASA login.
  
• Set up bookkeeping software(Xero/QBO/Sage), including chart of accounts, bank feeds, tracking categories,VAT settings, etc.
  
• Internal Coordination
  
• Set communication channels (emails,WhatsApp groups, Teams channels as per firm’s policy).
  
• Process & Compliance
  
• Ensure GDPR compliance when handling clientdata.
  
• Maintain onboarding checklists and ensureevery stage is complete before handover.
  
• Highlight any unusual transactions or risksto the MLRO.
  
• Client Communication
  
• Act as first point of contact duringinitial weeks of relationship.
  
• Guide clients on accounting software setup,document submission, and key statutory deadlines.
  
• Provide welcome emails and resource packs.
  

Requirements

Experience - Fresher with Graduate degree or company secretary

Qualification - CS, B.Com

Must have : Excellent communication skills and organizational skills

What you get:

• Career Path to be an excellent administrator and company secretary with global knowledge
  
• Work with overseas clients and exposure to UK law
  
• Excellent remuneration package along with study support for right candidate