Securities Services – Company Secretary Associate

Testing Site - JPMC; Mumbai; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

J.P. Morgan is seeking an experienced Company Secretary to provide day-to-day secretarial services for clients, including governance advisory and regulatory compliance across multiple jurisdictions.

The role covers board/Shareholder meeting management, risk oversight, and client relationship management. The ideal candidate has ICSI qualification and experience with UK/Luxembourg/Jersey regulatory frameworks, with excellent English communication and stakeholder management skills.

Qualifications

• Proven work experience as a Company Secretary or in a similar role.
• Technical knowledge of UK Companies Act / FCA Rules / governance codes.
• Experience with cross-border regulatory filings and domiciled entities.
• Strong written and verbal English communication.

Responsibilities

• Review and prepare board/committee papers and maintain meeting calendars.
• Attend meetings and draft minutes with action lists and resolutions.
• Coordinate AGMs/OGMs, notices, and related documentation.
• Organize EGMs with notaries and liaise with legal advisors.
• Manage signatories and corporate governance compliance across jurisdictions.
• Support domiciliation services and registered office arrangements.
• Prepare statutory/regulatory filings across EMEA (Luxembourg, Ireland, UK, Jersey, Guernsey).

Skills

Company secretarial

Governance

Board meeting management

Regulatory compliance

Stakeholder management

Education

ICSI qualified

Law degree (India)

Job description

Are you looking for an exciting opportunity to join a dynamic and growing team in a fast paced and challenging area? This is a unique opportunity for you to work in our team to partner with the Business to provide a comprehensive view.

J.P. Morgan is seeking to recruit an experienced qualified or company secretarial professional to take direct responsibility for the provision of company secretarial services to our clients/ provide day-to-day company secretarial services to our client companies. The role covers board and shareholder meeting management, statutory and regulatory compliance, governance advisory, risk and control oversight, and client relationship management across multiple jurisdictions.

Job responsibilities :

• Review, prepare, and quality-check board and committee papers; ensure completeness and compliance with agenda requirements. Maintenance and update of board and committee meeting calendar.
• Attend meetings and prepare minutes including action lists. Maintenance and update of board and committee meeting calendar.
• Drafting of ad hoc written resolutions.
• Prepare notice and ancillary documentation for annual general meetings (AGMs) and ordinary general meetings (OGMs). Drafting minutes of AGM and OGMs.
• Organizing of Extraordinary General Meetings (EGMs) with notaries and co-ordination of documentation with client’s legal advisors and notaries.
• Meeting attendance, acting as proxy holder, provision of the bureau.
• Collecting signatories in accordance with legal and regulatory requirements (board resolutions, annual accounts, minutes of meetings, legal documents etc.) Corporate governance assistance to the board / client, to ensure compliance with statutory and regulatory requirements. Assistance with domiciliation services rendered, including provision of registered office including mailbox monitoring.
• Preparing statutory filings and regulatory filing across EMEA (Luxembourg, Ireland, UK, Jersey and Guernsey).
• Recommend and/or initiate corrective action when service levels fall short of standard
• Ensure full functional understanding of (and compliance with) operational risk processes & controls. Identify and remediate any risk issues in accordance with internal risk policies
• Ensure that databases and document management systems are maintained in accordance with agreed procedures. Drive audit planning and co-ordination.

Required qualifications, capabilities & skills :

• Proven work experience as a Company Secretary or in a similar role.
• Technical knowledge of some of the below:
• UK Companies Act
• FCA Listing, Prospectus, Disclosure & Transparency Rules
• FRC / AIC Codes of Corporate Governance
• Luxembourg Commercial Law and fund administration
• Rules and Regulations of the Luxembourg Stock Exchange
• Experience providing company secretarial support to UK listed investment trusts & companies or Luxembourg/Cayman/Delaware domiciled companies including private equity vehicles.
• Excellent written and verbal communication skills in English.
• Knowledge and experience of company law, , secretarial standards and governance, and statutory compliances is required.

Required qualifications, capabilities & skills :

• Institute of Company Secretaries of India (ICSI) qualified; undergraduate law degree from a recognized university in India is an advantage.
• Financial services experience preferable
• Technical knowledge of Guernsey and Jersey legislation and regulations would also be advantageous

Additional information

• The individual should be self-motivated, innovative, analytical, with the ability to work independently or within a team environment.
• Based in Mumbai-Powai; reporting to Luxembourg.
• Flexible approach to working hours to accommodate cross-border meetings and deadlines.
• Excellent presentation, interpersonal and communications skills - both written and oral
• Ability to liaise effectively with peers and clients at various level of seniority
• Must be pro-active and responsive
• Must have the ability to work accurately under pressure and to tight deadlines