Commercial Operations Executive/Manager

Speqta Foods & Chemicals; Rampura; On-site; INR 420,000 - 540,000; Full time

Job summary

Speqta Foods & Chemicals is seeking a detail-oriented Commercial Operations Executive/Manager in Bangalore to oversee sales coordination, order processing, invoicing and collections. You will coordinate with sales, purchase, warehouse, logistics and finance teams to ensure timely order execution and payments.

The ideal candidate has 2+ years in a similar B2B role, with strong MS Excel/Office skills and experience in food ingredients, chemicals or FMCG.

Qualifications

• Graduate in any discipline; B.Com / BBA / MBA preferred.
• Minimum 2 years of experience in commercial operations, sales coordination, order processing, invoicing, accounts receivable or a similar B2B role.
• Experience in food ingredients, chemicals, packaging, FMCG, trading or distribution is preferred.
• Strong understanding of Purchase Orders, sales orders, invoice processing and payment follow-up.
• Good communication and interpersonal skills.
• Strong follow-up and coordination skills.
• Ability to independently track pending orders, invoices and collections.
• Good working knowledge of MS Excel and MS Office.
• Experience with ERP/accounting software will be an advantage.

Responsibilities

• Handle day-to-day commercial and sales coordination activities for customers and suppliers.
• Process and maintain customer POs, sales orders and related documentation.
• Coordinate with sales, purchase, warehouse, logistics and accounts teams for timely order execution.
• Prepare, verify and coordinate customer invoices based on POs, sales orders, dispatch details and agreed terms.
• Ensure invoices are shared with customers promptly and maintain invoice records.
• Track outstanding invoices and follow up on payments through calls and emails.
• Maintain customer ageing statements and provide regular updates to management on collections.
• Coordinate with accounts/finance for payment receipt updates and ledger reconciliation.
• Follow up on PO revisions, invoice discrepancies, credit notes and delivery documents.
• Coordinate supplier POs and documentation with internal purchase teams.
• Check quantities, pricing and terms before processing orders.
• Maintain organised records of POs, invoices and delivery documents.
• Prepare MIS/reports on sales orders, invoicing, receivables and collections.
• Support sales in quotation preparation and customer documentation.
• Handle customer queries on orders, invoices and payments.
• Coordinate with internal departments to resolve issues.
• Work with B2B products including food ingredients, stabilizers, emulsifiers, cleaning chemicals, packaging materials.

Skills

MS Excel

MS Office

Communication

Interpersonal skills

Coordination

Attention to detail

Time management

Problem solving

Education

B.Com / BBA / MBA

Tools

ERP software

Accounting software

Job description

We are looking for a detail-oriented and proactive Commercial Operations Executive/Manager - Sales, Invoicing & Collections to manage day-to-day sales coordination, order processing, invoicing, customer coordination and collections activities.

The role will involve close coordination with sales, purchase, warehouse, logistics, suppliers, customers and accounts/finance teams to ensure smooth order execution and timely collections.

Key Responsibilities

• Handle day-to-day commercial and sales coordination activities for customers and suppliers.
• Process and maintain customer Purchase Orders (POs), sales orders and related documentation.
• Coordinate with sales, purchase, warehouse, logistics and accounts teams for timely order execution.
• Prepare, verify and coordinate customer invoices based on POs, sales orders, dispatch details and agreed commercial terms.
• Ensure invoices are shared with customers promptly and maintain proper invoice records.
• Track outstanding invoices and conduct regular payment follow-up through calls, emails and other communication channels.
• Maintain customer outstanding and ageing statements.
• Provide regular updates to management on collections, overdue payments and pending commercial activities.
• Coordinate with accounts/finance teams for payment receipt updates, ledger reconciliation and invoice-related issues.
• Follow up with customers regarding PO revisions, invoice discrepancies, credit notes, delivery documents and payment status.
• Coordinate supplier POs and related documentation with internal purchase teams.
• Check quantities, pricing and agreed commercial terms before processing orders.
• Maintain organised records of POs, sales orders, invoices, delivery documents and customer correspondence.
• Prepare MIS/reports related to sales orders, invoicing, receivables, collections and pending activities.
• Support the sales team in quotation preparation, order processing and customer documentation.
• Handle customer queries related to orders, invoices, deliveries and payments.
• Coordinate with relevant internal departments to resolve customer issues.
• Work with B2B products including food ingredients, stabilizers, emulsifiers, cleaning chemicals, packaging materials and related products.

Desired Candidate Profile

• Graduate in any discipline; B.Com / BBA / MBA preferred.
• Minimum 2 years of experience in commercial operations, sales coordination, order processing, invoicing, accounts receivable or a similar B2B role.
• Experience in food ingredients, chemicals, packaging, FMCG, trading or distribution is preferred.
• Strong understanding of Purchase Orders, sales orders, invoice processing and payment follow-up.
• Good communication and interpersonal skills.
• Strong follow-up and coordination skills.
• Ability to independently track pending orders, invoices and collections.
• Good working knowledge of MS Excel and MS Office.
• Experience with ERP/accounting software will be an advantage.
• Strong numerical, documentation and organisational skills.
• Accurate and detail-oriented approach.
• Ability to coordinate effectively with sales, purchase, warehouse, logistics and finance teams.

Job Location:

Bangalore

Preferred Candidate Location:

KR Puram, Ramamurthy Nagar (Rampura) and nearby areas