Commercial Executive IQ/0221

Iquest Management Consultants; Rajkot; On-site; INR 250,000 - 420,000; Full time

Job summary

Iquest Management Consultants in Rajkot invites a Commercial Executive to manage import/export and purchasing operations. The role involves handling IC purchase orders, SAP entries for PUD & Agro division, and coordinating with CHA for shipment clearance.

You will prepare export documentation, arrange shipments, and manage invoices with CHA and shipping lines, ensuring timely filing of documents and compliance across import/export cycles.

Responsibilities

• Prepare and circulate IC purchase orders, and enter them in SAP for PUD & Agro div.
• Register Import items in XL file upon receipt of Import shipment documents.
• Circulate documents with CHA and receive checklist; share import shipment details with sales & marketing.
• Check and approve checklist; coordinate import duty payment with CHA until clearance.
• Enter import and export invoices in ledgers post clearance; filing of import documents.
• Prepare purchase orders based on approvals; circulate to BU team; enter POs in SAP for PUD & Agro division; download COA from SAP.

Job description

Hi

Greetings fRom iQuest !!

Position: commercial Executive

Location: Rajkot (Shaper)

1. Import:

• Prepare and circulate IC (Inter Company) purchase order
• Enter it in SAP for the PUD & Agro div.
• Register Import items in XL file upon receipt of Import shipment documents
• Circulate documents with CHA and receive checklist.
• Share import shipment details with sales & marketing team.
• Check and approve checklist.
• Once Bill of Entry is provided by CHA, coordinate with accounts for import duty payment.
• Stay in coordination with CHA until shipment is cleared.
• Upon receipt of invoices from CHA & shipping line, enter it in Import costing sheet post clearance.
• Filing of import documents.

2. Export:

• Prepare and release purchase order to the supplier
• Coordinate with supplier (toller) for material readiness and make export arrangements accordingly.
• Ask forwarder for booking for export containers and obtain delivery order.
• Prepare export invoice and circulate it and get the checklist.
• Obtain shipping bill after checklist approval.
• Coordinate for material arrival at CFS according to booking dates.
• Get the draft BL and have it approved from customer.
• Get final BL released once vessel sails.
• Upon receipt of invoices from CHA and shipping line, coordinate with accounts department for payment.
• Prepare letter & Annexure for IRM (Inward Remittance) closure.
• Filing of export documents.

3. Purchase:

• Prepare purchase order based on approval from authorized person
• Circulate purchase orders to the BU team.
• Enter purchase orders in SAP for PUD & Agro division.
• Download COA from SAP.
• Coordination with