Commercial Executive – Imports & International Procurement

MEL Systems and Services Ltd.; Chennai District; On-site; INR 600,000 - 800,000; Full time

Job summary

MEL Systems and Services Ltd in Chennai invites a Commercial Executive – Imports & International Procurement to manage vendor communication, procure parts from overseas, and coordinate import activities to ensure timely receipt and dispatch.

The role requires 5–6 years in commercial/imports, strong communication, and familiarity with import procedures, freight forwarders, and customs clearance, working closely with internal teams and international suppliers.

Qualifications

• 5–6 years of experience in Commercial, Imports, International Procurement.
• Strong understanding of import procedures and shipping documentation.
• Experience with international suppliers, freight forwarders, and customs clearance.
• Excellent written and verbal communication with proactive follow-up.

Responsibilities

• Correspond with international vendors regarding quotations, purchase orders, order confirmations, delivery schedules and commercial documents.
• Coordinate procurement of parts and materials from overseas suppliers and ensure timely order execution.
• Monitor supplier order status, production readiness and expected shipment dates.
• Coordinate import shipments, including shipping documents, customs clearance and related formalities.
• Coordinate with freight forwarders, customs agents / CHA, transporters and internal teams for smooth movement of materials.
• Track shipments from dispatch by the supplier until receipt at our place.
• Verify and maintain import and commercial documentation, including Purchase Orders, Invoices, Packing Lists, AWB/BL, Certificates and othershipment-related documents.
• Coordinate with internal teams for material receipt, QA inspection, documentation and customer dispatch.
• Follow up proactively with vendors, freight forwarders and service providers to resolve delays, documentation issues and shipment-related problems.
• Provide timely and accurate updates to management and internal teams regarding purchase orders, material readiness, shipment status and expected delivery dates.
• Ensure all assigned activities are completed within the required timelines and take ownership until closure.

Skills

Communication skills

Follow-up & coordination

Vendor coordination

Independent work

Tools

MS Excel

Job description

MEL Systems and Services Ltd | Permanent

Commercial Executive – Imports & International Procurement

Experience: 5–6 years

Department: Commercial / Procurement

About the Role

We are lookingfor a proactive and well-organised Commercial professional to manageinternational vendor communication, Procurement of parts/materials, import Activities& co-ordination, and timely receipt and dispatch of materials to customers.

The idealcandidate should have strong communication and follow-up skills, good knowledgeof import procedures, and the ability to coordinate effectively withinternational suppliers, freight forwarders, clearing agents and internalteams.

Key Responsibilities

• Correspondwith international vendors regarding quotations, purchase orders, orderconfirmations, delivery schedules and commercial documents.
• Coordinateprocurement of parts and materials from overseas suppliers and ensuretimely order execution.
• Monitorsupplier order status, production readiness and expected shipment dates.
• Coordinateimport shipments, including shipping documents, customs clearance andrelated formalities.
• Coordinatewith freight forwarders, customs agents / CHA, transporters and internalteams for smooth movement of materials.
• Trackshipments from dispatch by the supplier until receipt at our place.
• Verifyand maintain import and commercial documentation, including PurchaseOrders, Invoices, Packing Lists, AWB/BL, Certificates and othershipment-related documents.
• Coordinatewith internal teams for material receipt, QA inspection, documentation andcustomer dispatch.
• Followup proactively with vendors, freight forwarders and service providers toresolve delays, documentation issues and shipment-related problems.
• Providetimely and accurate updates to management and internal teams regardingpurchase orders, material readiness, shipment status and expected deliverydates.
• Ensureall assigned activities are completed within the required timelines andtake ownership until closure.

Requirements

5–6 years of experience inCommercial, Imports, International Procurement, Purchase, Logistics.

• Goodunderstanding of import procedures, shipping and commercial documentation.
• Experiencein dealing with international suppliers and freight forwarders.
• Goodknowledge of import-related coordination and customs clearance processes.
• Strongwritten and verbal communication skills.
• Excellentfollow-up and coordination skills.
• Quickresponse and ability to handle multiple activities and prioritiessimultaneously.
• Goodworking knowledge of MS Office, particularly MS Excel.
• Abilityto work independently with minimum supervision.
• Strongsense of ownership, responsibility and commitment to timelines

Key Attributes

Proactive | Responsive | Good Communication | StrongFollow-up | Attention to Detail | Ownership | Time Management

Preferred Candidate Profile

The ideal candidate should demonstrate initiative,responsiveness and a strong sense of ownership, with the ability toindependently monitor pending activities, identify potential delays and taketimely corrective action without requiring continuous supervision.

The role involves regular coordination with internationalvendors, freight forwarders, customs agents, logistics service providers andinternal teams. Therefore, strong communication, effective follow-up and theability to proactively coordinate with stakeholders are essential forsuccessful execution of the role.