Admin/HR procurement -AM/DM

Paytm; Dadri; On-site; INR 1,800,000 - 2,800,000; Full time

Job summary

Paytm is seeking a Buyer Admin & HR Procurement professional in India to support end-to-end sourcing for Administrative, Facility Management, Lease Rental, and HR needs. You will identify vendors, negotiate costs, manage lease contracts, and ensure timely service delivery in compliance with procurement policies.

The role requires strong coordination, attention to detail, analytical ability, negotiation skills, and a service-oriented mindset, with experience across admin, facility, HR, and leases.

Qualifications

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field.
• 6+ years of procurement experience, preferably Admin, Facility Management, HR, and Lease Rental categories.
• Good knowledge of sourcing, commercial negotiations, PR-to-PO cycle, contract management, and vendor management.
• Experience in lease commercial negotiations and lease agreement administration will be preferred.

Responsibilities

• Admin-Related Procurement: Manage procurement of office supplies, stationery, and pantry items; coordinate facility management services; procure office equipment; support AMC tracking; coordinate events and travel bookings; ensure PR to PO processing; maintain vendor records; conduct cost comparisons.
• Lease Rental Management: Manage procurement for leased premises; coordinate with multiple teams for renewals and negotiations; review leases; track expiries, renewals, rent escalations, and payments.
• HR-Related Procurement: Coordinate with employee benefits vendors; onboarding/training vendors; liaise with recruitment agencies; verify background services; manage onboarding kits; payroll vendor coordination.
• Operational Responsibilities: Ensure compliance with policies, prepare vendor analyses, monitor delivery timelines, maintain procurement docs, support budget tracking and cost optimization; ensure contract renewals and vendor performance.

Skills

Procurement

Vendor Management

Contract Management

PR-to-PO Cycle

Negotiation

MS Office

Detail-oriented

Stakeholder Management

Education

Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or related field

Tools

MS Office Suite

Excel

Word

PowerPoint

Job description

About Us Paytm is Indias payment Super App offering consumers and merchants comprehensive payment services.

Pioneer of the mobile QR payments revolution in India, today, Paytm is Indias largest payment company by Users, Merchants, Payment Transactions, and Revenue.

Paytms mission is to drive financial inclusion in India and bring half a billion Indians into the mainstream economy through technology-led financial services. Paytm enables commerce for small merchants and distributes various financial services offerings to its consumers and merchants in partnership with financial institutions.

Role Overview

The Buyer Admin & HR Procurement will support end-to-end sourcing and procurement activities related to Administrative, Facility Management, Lease Rental, and HR requirements. The role involves vendor identification and coordination, commercial negotiations, lease management, PR-to-PO processing, cost comparison analysis, contract administration, and ensuring timely availability of services and materials incompliance with company procurement policies.

This position requires strong coordination skills, attention to detail, analytical ability, negotiation capability, and a service-oriented mindset.

Key Responsibilities

Admin-Related Procurement

• Manage procurement of office supplies, stationery, and pantry items.
• Coordinate facility management services including housekeeping, security, pest control, and other facility-related services.
• Procure office equipment such as printers, furniture, workstations, and related accessories.
• Support Annual Maintenance Contract (AMC) tracking and renewals.
• Coordinate arrangements for corporate events and employee engagement activities.
• Facilitate travel and accommodation bookings as per company policy.
• Ensure timely processing of Purchase Requisitions (PR) to Purchase Orders (PO).
• Maintain vendor database and vendor performance records.
• Conduct cost comparisons and negotiate within defined authority limits.

Lease Rental Management

• Manage procurement support for office, branch, warehouse, fleet hub and other leased premises.
• Coordinate with Business, Admin, Finance and Legal teams for new lease acquisitions, renewals, amendments and lease closures.
• Support commercial negotiations with landlords, property owners and real estate consultants to achieve competitive commercial terms.
• Review lease proposals and ensure compliance with company procurement policies and approval workflows.
• Coordinate execution of lease agreements and maintain trackers for lease expiry, renewals, rent escalations, security deposits, lock-in periods and notice periods.
• Process lease-related PRs, POs (where applicable), rental invoices and payment coordination.
• Monitor rental payments, Common Area Maintenance (CAM) charges, utility-related commercial obligations and other lease-linked financial commitments.
• Maintain centralized records of lease agreements and ensure documentation is audit-ready.
• Identify opportunities for lease cost optimization through commercial renegotiation, benchmarking, and space consolidation.
• Coordinate with internal stakeholders and external landlords to resolve commercial and operational issues related to leased properties.

HR-Related Procurement

• Coordinate with employee benefits vendors (GMC/GTL insurance support).
• Assist in onboarding and managing Training & Development program vendors.
• Liaise with recruitment agencies for billing and documentation support.
• Coordinate background verification services.
• Manage procurement of employee joining and onboarding kits.
• Support payroll and HRMS vendor coordination.
• Track contract validity and renewal timelines for HR vendors.

Operational Responsibilities

• Ensure adherence to procurement policies and approval workflows.
• Prepare comparative statements, vendor evaluation reports, and commercial analysis.
• Monitor delivery timelines and resolve vendor-related issues.
• Maintain procurement documentation and ensure audit readiness.
• Support budget tracking, spend analysis, and cost optimization initiatives.
• Ensure timely contract renewals and effective vendor performance management.

Skills & Qualifications

• Bachelors degree in Commerce, Business Administration, Supply Chain Management, or a related field.
• 6+ years of experience in Procurement, preferably handling Admin, Facility Management, HR, and Lease Rental categories.
• Good knowledge of sourcing, commercial negotiations, PR-to-PO cycle, contract management, and vendor management.
• Experience in lease commercial negotiations and lease agreement administration will be preferred.
• Strong analytical and commercial evaluation skills.
• Strong MS Office skills (Excel, Word, PowerPoint).
• Good negotiation and coordination skills.
• High attention to detail and documentation accuracy.
• Strong communication and stakeholder management abilities.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgement. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.