Business Support Specialist

3Shape; Mumbai City; On-site; INR 700,000 - 1,100,000; Full time

Benefits offered by this job

Health insurance

Provident Fund (PF)

Global exposure

Competitive compensation

Job summary

3Shape, a global leader in digital dental solutions, seeks a proactive Business Support Specialist for its Mumbai office in Powai. You will support and optimize day-to-day operations, coordinate with 3PLs, manage inventory, and assist finance and sales teams to ensure smooth execution.

Reporting to the India Country Manager, you will liaise with local and global teams, handle orders and invoicing under GST, and maintain rigorous records.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field.
• 3+ years of experience in a similar role such as Operations, Sales Support, or Administration.
• Strong analytical and problem-solving skills with a data-driven mindset.
• Attention to detail and a high degree of accuracy.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across functions and cultures.
• Full professional proficiency in English (written and spoken).
• Advanced proficiency in Microsoft Office Suite, particularly Excel.

Responsibilities

• Managing and optimizing daily operations to ensure maximum efficiency and effectiveness.
• Serving as the primary operational contact for our external 3PL provider and finance/accounting partners.
• Coordinating and ensuring timely and compliant customs clearance for all imports and exports.
• Overseeing inventory management, including tracking stock levels, managing inflow/outflow, and optimizing warehouse operations.
• Processing customer orders accurately and coordinating with logistics partners to ensure timely delivery schedules are met.
• Generating and issuing tax invoices (in compliance with GST regulations) and preparing financial statements for transactions.
• Maintaining accurate records, reports, and documentation related to all operational activities.
• Managing day to day operations by collaborating with our resellers and other partners

Skills

Operations management

Sales support

Data analysis

Attention to detail

English communication

Excel proficiency

Cross-functional collaboration

Education

Bachelor’s degree in Business Administration or related field

Tools

SAP

Oracle

Excel

Job description

Job Description:

Business Support Specialist

Location: Powai, Mumbai, Maharashtra, India

Department: Operations Employment

Type: Full-Time, Permanent

About 3Shape

3Shape is a global leader in digital innovation, developing 3D scanners and CAD/CAM software solutions for the dental and audio industries. We are driven by a passion for creating technology that makes a real difference in peoples lives. As we expand our footprint in India, we are looking for a dedicated and skilled professional to join our ambitious Mumbai team.

The Role

We are seeking a proactive and detail-oriented Business Support Specialist to join our India office based in Mumbai. This role is responsible for supporting and optimizing the overall operations for 3Shape in India. You will be a key player in ensuring our business runs smoothly, overseeing critical functions including administrative support, daily operations, sales ops support, inventory management, AR management and other aspects of a growing organization.

Reporting to the India Country Manager, you will work in close collaboration with the local commercial team as well as our global functions in Copenhagen and Poland, including Production, Global Supply Chain, and Finance. You will also be the main point of contact for our external partners, such as third-party logistics (3PL) providers and accounting firms.

Key Responsibilities

• Managing and optimizing daily operations to ensure maximum efficiency and effectiveness.
• Serving as the primary operational contact for our external 3PL provider and finance/accounting partners.
• Coordinating and ensuring timely and compliant customs clearance for all imports and exports.
• Overseeing inventory management, including tracking stock levels, managing inflow/outflow, and optimizing warehouse operations.
• Processing customer orders accurately and coordinating with logistics partners to ensure timely delivery schedules are met.
• Generating and issuing tax invoices (in compliance with GST regulations) and preparing financial statements for transactions.
• Maintaining accurate records, reports, and documentation related to all operational activities.
• Managing day to day operations by collaborating with our resellers and other partners

Skills & Qualifications

Required:

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field
• Experience: 3+ years of experience in a similar role such as Operations, Sales Support, or Administration.
• Skills:
  • Strong analytical and problem-solving skills with a data-driven mindset.
  • Exceptional attention to detail and a high degree of accuracy.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively across functions and cultures.
  • Full professional proficiency in English (written and spoken).
  • Advanced proficiency in Microsoft Office Suite, particularly Excel.

Preferred (Good to Have):

• Experience working within the healthcare or medical device industry.
• Experience working with an ERP system (e.g., SAP, Oracle).

What We Offer

• A Winning Culture: Be part of a dynamic, entrepreneurial environment where your contributions make a real difference and decisions are made quickly.
• Professional Development: Your growth is important to us. We provide close sparring, coaching, feedback, and personal development plans to support your career journey.
• Competitive Compensation: We offer a competitive salary and benefits package in line with industry standards.
• Benefits: Comprehensive health insurance, Provident Fund (PF), and other statutory benefits.
• Global Exposure: An opportunity to work with a market-leading global company and collaborate with international teams.

We are committed to celebrating human diversity, and we trust that the best way to reach outstanding business results, is by welcoming diverse people into our community.

About us

3Shape started with a simple idea - to make 3D scanning better. First, we applied it to the hearing industry, then we succeeded in dentistry. Twenty years later, 3Shape has 2,000+ employees globally. With the help of dental professionals and amazing colleagues we’re creating award-winning scanning and CAD/CAM solutions to change dentistry together! Together, we contribute to a better world. Experience the everyday #lifeat3Shape across the globe on LinkedIn.