Business Operations Executive

Niel N Ray; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Niel N Ray is seeking a Business Operations Executive in Mumbai. This hands-on role requires owning tasks, coordinating recruitment, onboarding, office operations, vendor management, and events to keep the business moving.

You'll manage laptops, banking coordination, account-opening processes, and client events while maintaining disciplined records and trackers. Regular travel within Mumbai and proactive problem-solving are essential for success.

Qualifications

• 5-8 years of hands-on experience in business operations, administration or similar role.
• Ownership mindset with the ability to drive tasks to completion.
• Experience coordinating recruitment, onboarding and office operations.
• Strong communication and handling confidential information.
• Willingness to travel within Mumbai and a valid driving licence preferred.

Responsibilities

• Keep priorities moving by tracking tasks and deadlines and coordinating with stakeholders.
• Coordinate recruitment, postings, applications, interviews and onboarding schedules.
• Run day-to-day office operations including equipment, pantry, supplies and facilities.
• Identify vendors, obtain quotes, compare options and manage purchases.
• Handle banking visits and account-opening tasks with regulatory compliance.
• Support client meetings, events and internal projects with logistics and follow-ups.
• Maintain records with simple trackers and ensure visibility of next steps.

Skills

Ownership Mindset

Practical Working Style

Organisation and Follow-Through

Professional English

Hindi Proficiency

Marathi Advantage

Local Mobility

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job Portals

Job description

Work Schedule Mon-Fri, 8:30 AM-6:00 PM
Alternate Saturdays

The Role

Make things happen. Keep the business moving.

We are seeking a resourceful and dependable Business Operations Executive who enjoys taking ownership, solving practical problems and getting things completed.

You will play a central role in coordinating important operational activities across recruitment, employee onboarding, office administration, vendor management, technology setup, banking coordination, account-opening operations, client events and other business priorities.

On one day, you may be coordinating job postings and scheduling interviews. On another, you may be arranging laptops and workstations, visiting a bank, coordinating account-opening documentation, negotiating with a vendor or helping organise a client event.

This is a hands-on individual-contributor role. It is not a desk-only position or a traditional Executive Assistant role. The common thread is simple: take responsibility and make sure the work gets done properly.

Your Responsibilities

What You Will Do

• 01

  Keep Priorities Moving

  Track important tasks, deadlines, commitments and follow-ups. Coordinate with the relevant people and ensure that work reaches completion.

• 02

  Coordinate Recruitment and Onboarding

  Manage job-portal activity, publish approved vacancies, organise applications, schedule interviews and coordinate candidate communication. Support joining formalities, employee documentation, onboarding schedules, email accounts, laptops and access to essential business tools.

• 03

  Run Day-to-Day Office Operations

  Coordinate workstations, laptops, office equipment, pantry requirements, supplies, maintenance and other practical needs required to keep the office functioning smoothly.

• 04

  Coordinate Vendors and Purchases

  Identify vendors, obtain quotations, compare options, negotiate where appropriate and follow through on approved purchases and services.

• 05

  Handle Banking and Account-Opening Coordination

  Complete authorised banking visits and documentation follow-ups. Coordinate KYC, demat and other account-opening processes under approved internal and regulatory procedures.

• 06

  Support Events and Business Projects

  Help organise client meetings, seminars, brand events and employee activities—including venues, vendors, guest lists, materials, logistics and follow-ups. Support technology implementations, process improvements and other special projects as priorities evolve.

• 07

  Maintain Records and Operating Discipline

  Keep employee, vendor, asset, purchase and project records organised. Maintain simple trackers and checklists that make responsibilities, deadlines and next steps visible.

Candidate Profile

What You Will Bring

• 5-8 Years of Professional Experience: Experience in business operations, administration, recruitment coordination, office management, executive support or a similar hands-on role.
• Ownership Mindset: You take responsibility, follow through and do not wait to be reminded repeatedly.
• Practical Working Style: You are equally comfortable maintaining a tracker, coordinating an interview, purchasing office equipment or visiting a bank or vendor to complete a task.
• Organisation and Follow-Through: You can manage several priorities without losing track of deadlines, documents or commitments.
• Language Proficiency: Professional fluency in English and Hindi is mandatory. Marathi will be an advantage.
• Technology Comfort: Confident using email, Microsoft Word, Excel and PowerPoint, job portals and online business tools. Willing to learn new systems quickly.
• Communication and Judgement: Able to communicate professionally with candidates, employees, clients, bankers and vendors while handling confidential information responsibly.
• Local Mobility: This role requires regular travel within Mumbai for banking, procurement, vendor and operational work. A valid driving licence and access to a two-wheeler will be a distinct advantage.

Role Fit

Who Will Thrive in This Role?

• Enjoys making things happen.
• Takes initiative without waiting for perfect instructions.
• Is energetic, mature and dependable.
• Likes variety and practical problem-solving.
• Treats both small and important tasks with equal seriousness.
• Creates order across several moving priorities.
• Wants a long-term role with increasing responsibility.