Office Administrator - Operations & Culture

The Machine Maker; Maharashtra; On-site; INR 446,000 - 670,000; Full time

Job summary

The Machine Maker in Pune is seeking an Office Manager - Operations & Culture with 4-8 years of experience to own day-to-day operations and foster a disciplined, positive work environment.

This role demands taking charge, solving problems, and driving execution without constant supervision, overseeing office operations, SOPs, HR basics, vendor management, and internal coordination to ensure smooth workflows.

Qualifications

• 4-8 years of experience in Office Administration / Operations.
• Proven ability to manage teams, vendors, and office systems.
• Experience implementing processes and improving efficiency.
• Strong organizational and coordination skills.
• Comfortable handling ambiguity and taking decisions.

Responsibilities

• Office Operations Management: ensure seamless functioning of the office with zero disruption.
• Process & SOP Implementation: create, implement, monitor SOPs across departments.
• Team Discipline & Work Environment: maintain office discipline, structure, and a positive work culture.
• Leadership Coordination: manage directors' schedules, follow-ups, and internal coordination.
• HR & Administrative Support: oversee attendance, leave tracking, onboarding and offboarding documentation.

Skills

Ownership

Problem-solving

Communication

Operations management

Vendor management

Job description

Role: Office Manager - Operations & Culture
Location: Pune
Experience: 4-8 years

About the Role

We are looking for a highly responsible and ownership-driven Office Manager who can ensure smooth day-to-day operations while building a disciplined, positive, and accountable work environment.

This is not a coordination role. This role requires someone who can take charge, solve problems, and drive execution without constant supervision.

Key Responsibilities

1. Office Operations Management

• Ensure seamless functioning of the office with zero disruption
• Oversee housekeeping, pantry, IT coordination, and overall workplace readiness
• Manage vendors and ensure quality, cost efficiency, and accountability
• Maintain and track all company assets

2. Process & SOP Implementation

• Create, implement, and monitor SOPs across departments
• Ensure adherence to processes and reduce dependency on individuals
• Identify inefficiencies and drive continuous improvement

3. Team Discipline & Work Environment

• Maintain office discipline, structure, and a positive work culture
• Reduce unnecessary escalations and improve internal coordination
• Act as a bridge between management and employees

4. Leadership Coordination

• Manage directors' schedules, follow-ups, and internal coordination
• Ensure priorities are executed without repeated reminders

5. HR & Administrative Support

• Oversee attendance, leave tracking, and basic HR processes
• Ensure proper onboarding and offboarding documentation
• Maintain employee records and compliance

Key Expectations

• High ownership: Works independently and ensures closure
• Strong follow-up: Gets things done without constant supervision
• Problem-solving mindset: Brings solutions, not just problems
• Process-driven: Builds systems, not chaos
• Assertive communication: Can push when required

Ideal Candidate Profile

• 4-8 years of experience in Office Administration / Operations
• Proven ability to manage teams, vendors, and office systems
• Experience in implementing processes and improving efficiency
• Strong organizational and coordination skills
• Comfortable handling ambiguity and taking decisions

What Success Looks Like (First 60 Days)

• Office runs smoothly without leadership intervention
• Key operational gaps identified and fixed
• Minimum 3-5 SOPs implemented and followed
• Reduction in daily escalations and dependency

Important Note

If you are someone who needs constant direction or prefers only coordination roles, this position may not be suitable. We are looking for someone who can take ownership and drive outcomes.

Job Type: Full-time

Pay: ₹40,000.00 - ₹60,000.00 per month

Work Location: In person