Office Operations - HR Executive

Simreka; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Simreka is seeking an Admin & HR Operations Executive to own the day-to-day operations of our India office in Bengaluru. The role requires hands-on coordination of facilities, attendance, onboarding, and HR documentation to keep the office running smoothly and reports accurate.

You will partner with leadership, payroll/HR partners, vendors and recruitment teams to ensure timely closures, compliant processes and proactive issue resolution. Strong Excel/Sheets skills are essential.

Qualifications

• 3–6 years of experience in administration, office operations, HR operations or a similar role.
• Experience supporting an organisation of approximately 20–50 employees.
• Experience coordinating recruitment and employee onboarding.
• Experience managing vendors and office facilities.
• Experience maintaining reports, trackers and documentation.
• Experience working directly with management is preferred.

Responsibilities

• Own day-to-day office functioning in Bangalore.
• Coordinate office supplies, vendors and facilities.
• Support employee onboarding and joining documentation.
• Coordinate attendance, leaves, and HR records.
• Assist with recruitment coordination and interview logistics.
• Prepare management reports and dashboards.
• Coordinate meetings, visitors and external stakeholders.
• Ensure confidentiality of employee information.

Skills

Organisational skills

Excel/Google Sheets

MS Office

English proficiency

Vendor management

Record keeping

Multi-tasking

Confidentiality

Proactive

Job description

About the role

Simreka is looking for a highly organised and proactive Admin & HR Operations Executive to take ownership of the day-to-day operational needs of our India office.

This is a hands-on role for someone who can ensure that the office runs smoothly, employees get the support they need, administrative work gets closed on time, and management has accurate reports and information.

You will work closely with the leadership team, employees, recruitment candidates, vendors, payroll/HR partners and other service providers.

Key Responsibilities1. Office & Facilities Management

Own the day-to-day functioning of the Bangalore office.

• Manage office supplies, stationery, pantry and equipment
• Coordinate housekeeping, maintenance, repairs, internet and other facilities
• Coordinate with landlord/building management
• Manage office vendors and service providers
• Maintain vendor records, quotations, invoices and contracts
• Track office expenses and recurring payments
• Ensure office infrastructure and facilities are operational
• Coordinate repairs, replacements and maintenance activities
• Maintain inventory of office equipment and assets
• Ensure visitors and meetings are properly coordinated

The expectation is simple: if something in the office needs to get fixed, arranged, purchased or followed up, you own getting it done.

2. Employee Administration

• Employee onboarding and joining documentation
• Employee offboarding and exit formalities
• Maintain employee records and documentation
• Coordinate attendance and leave records
• Coordinate employee ID/access requirements
• Coordinate laptops, equipment and other joining requirements
• Maintain employee-related trackers
• Respond to routine employee administrative queries
• Coordinate internal announcements and employee communications
• Ensure employee documentation remains complete and up to date

3. Recruitment Coordination

• Post job openings on relevant platforms
• Screen CVs against defined requirements
• Coordinate candidate communication
• Schedule interviews
• Maintain candidate trackers
• Coordinate interview logistics
• Follow up with candidates and interviewers
• Coordinate offer documentation and joining formalities
• Coordinate with recruitment consultants when required
• Maintain recruitment pipeline reports

This is recruitment coordination, not necessarily ownership of technical candidate assessment.

4. HR Operations

• Coordinate monthly attendance and payroll inputs
• Maintain employee master data
• Coordinate leave and attendance information
• Maintain HR documentation
• Coordinate employee letters and certificates
• Track probation periods and important employee dates
• Coordinate insurance/benefit administration
• Coordinate with payroll, HR and compliance consultants
• Track statutory/compliance documentation and deadlines
• Maintain confidentiality of employee information

5. Management Reporting & MIS

• Employee headcount reports
• Recruitment pipeline reports
• Attendance and leave reports
• Office expense reports
• Vendor/payment trackers
• Asset and inventory reports
• HR operations trackers
• Recruitment status reports
• Monthly operational dashboards
• Ad-hoc management reports and presentations

6. General Management Support

• Prepare presentations, reports and spreadsheets
• Maintain action-item trackers
• Follow up with employees/vendors/service providers
• Coordinate meetings and visitors
• Track deadlines, renewals and subscriptions
• Maintain documentation
• Ensure assigned actions are actually closed

Strong Excel/Google Sheets skills are therefore important.

The role requires someone who is comfortable following something through from this needs to be done” to “this is completed.”

What we are looking forExperience

• 3–6 years of experience in administration, office operations, HR operations or a similar role
• Experience supporting an organisation of approximately 20–50 employees
• Experience coordinating recruitment and employee onboarding
• Experience managing vendors and office facilities
• Experience maintaining reports, trackers and documentation
• Experience working directly with management is preferred

Skills

• Strong organisational and follow-up skills
• Good Excel / Google Sheets skills
• Good MS Office / Google Workspace knowledge
• Good written and spoken English
• Strong communication and coordination ability
• Ability to maintain accurate records
• Ability to manage multiple activities simultaneously
• Comfortable working independently
• Good vendor and service-provider management
• High level of confidentiality and discretion

Personality

We need someone who is:

• Proactive rather than reactive
• Organised and detail-oriented
• Comfortable chasing people for closure
• Practical and solution-oriented
• Comfortable dealing with employees at all levels
• Reliable with deadlines
• Comfortable handling confidential information
• Able to work without being given instructions for every small task