Branch Co-ordinator

Actis Technologies; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

Actis Technologies Pvt. Ltd. invites applications for a Warehouse/Stock Controller role in Bengaluru. The position focuses on verification of orders and challans, GRN preparation, and ERP-based stock updates to ensure accurate inventory and safe storage of goods.

You will maintain 5S practices, manage labeling and hazardous materials, and coordinate with purchasing for replenishment to prevent stockouts or overstocking.

Responsibilities

• Verify POs and delivery challans against received materials.
• Check quantity, description and condition of goods.
• Prepare Goods Receipt Notes (GRN) after acceptance.
• Update stock records in ERP.
• Store materials in designated locations with proper labeling.
• Follow FIFO/FEFO procedures.
• Maintain housekeeping and 5S practices.
• Store hazardous/flammable materials separately with safety precautions.
• Protect materials from pilferage, damage, deterioration, and fire.
• Issue materials only against approved MRS slips.
• Verify authorization before issue and update stock register after issue.
• Conduct periodic stock verification (monthly/quarterly/annual).
• Investigate and report discrepancies.
• Prevent overstocking and understocking.
• Coordinate with Purchase for replenishment.
• Maintain all documents to trace items (GRN, MRS, stock registers, inspection reports, issue slips).
• Record surplus stock in Surplus Stock Register.
• Follow proper lifting/handling methods for heavy items.
• Arrange vehicle hiring for local and inter-state deliveries.
• Hire labourers for loading/unloading; porter booking for costs.
• Prepare E-way bills for inter-state/intra-state shipments and imports.
• Plan material delivery directly from vendor to customer to save freight.
• Visit customs office for queries on import shipments.
• Prepare multiple reports, CCTV & Access Card issuance and monitoring.
• Provide IT support.

Tools

ERP

Job description

1. Verifying purchase orders and delivery challans against received materials.

2. Checking quantity, description, and condition of goods.

3. Preparing Goods Receipt Notes (GRN) after acceptance.

4. Updating stock records in ERP.

5. Storing materials in designated locations with proper labeling.

6. Following FIFO (First In, First Out) or FEFO (First Expiry, First Out)

7. Maintaining proper housekeeping and 5S practices (Sort, Set in order, Clean, Standardize,

Sustain)

8. Storing hazardous/flammable materials separately with safety precautions.

9. Protecting materials from pilferage, theft, damage, deterioration, and fire.

10. Issuing materials only against approved Material Requisition Slips (MRS)

11. Verifying authorization and approval before issue.

12. Updating stock register/ERP immediately after issue.

13. Conducting periodic stock verification (monthly/quarterly/annual)

14. Investigating and reporting discrepancies.

15. Preventing overstocking and understocking.

16. Coordinating with the Purchase department for replenishment.

17. Maintaining all documents to trace items and show details

18. Keeping GRN, MRS, Stock Registers, Inspection Reports, Issue Slips

19. Recording surplus stock in "Surplus Stock Register"

20. Following proper lifting and handling methods for heavy items

21. Vehicle hiring from the market based on compatibility for local and inter state deliveries

22. Hiring labourers for loading and unloading. Porter booking for cost optimization.

23. E-way bill perparation for inter state-intrastate/ import shipments

24. Material delivery planning directly from vendor to customer to save freight

25. Visiting customs office for technical queries on import shipments

26. Preparing multiple reports, CCTV & Access Card (issuing & monitoring)

27. IT support