Biomedical Procurement Executive

Aster DM Healthcare; Kozhikode district; On-site; INR 400,000 - 700,000; Full time

Job summary

Aster DM Healthcare in Kozhikode, Kerala seeks a Procurement Executive to manage end-to-end procurement from Purchase Requisition to Purchase Order. The role involves vendor coordination, RFQ management, PO creation and GRN processing, ensuring compliance with procurement policies and SLAs.

You will collaborate with stores, finance and user departments, track PR-to-PO turnaround, maintain audit-ready records, issue POs to approved suppliers, and respond to inquiries on order status, changes, or

Qualifications

• Bachelor’s degree or higher in any field.
• Proficient with Microsoft Office applications.
• Healthcare procurement experience preferred.

Responsibilities

• Create and process Purchase Orders (POs) in accordance with organizational policies and approval workflows.
• Track PR-to-PO turnaround time and maintain procurement timelines.
• Coordinate with vendors to ensure timely order confirmation and delivery.
• Coordinate with stores, finance, and user departments for smooth procurement execution.
• Maintain procurement records, vendor documentation, and audit-ready files.
• Resolve vendor and procurement-related issues promptly.
• Prepare procurement tracker and monitor pending PRs and POs.
• Ensure compliance with company procurement policies and standard operating procedures.

Skills

Vendor coordination

RFQ management

Purchase order processing

MS Office

Communication skills

Cross-functional collaboration

Education

Bachelor's degree or higher

Tools

Microsoft Office

Dynamics 365

Oracle

Job description

Job Description Executive (PR to PO Process) - Biomedical Equipment Procurement.

Job Title - Procurement Executive

Department – Procurement

Reporting To- Procurement Manager / Senior Manager – Procurement, Location

Job Summary:

The Procurement Executive is responsible for managing the end-to-end procurement process, from Purchase Requisition (PR) to Purchase Order (PO). The role involves vendor coordination, Request for Quotation (RFQ) management, Purchase Order creation, Goods Receipt Note (GRN) processing, Sales Invoice verification, and ensuring timely procurement in compliance with organizational procurement policies. The incumbent will collaborate closely with internal stakeholders, monitor procurement activities, and ensure timely closure of procurement cases within the defined Service Level Agreements (SLAs).

Responsibilities:

• Create and process Purchase Orders (POs) in accordance with organizational policies and approval workflows.
• Track PR-to-PO turnaround time and maintain procurement timelines.
• Coordinate with vendors to ensure timely order confirmation and delivery.
• Coordinate with stores, finance, and user departments for smooth procurement execution.
• Maintain procurement records, vendor documentation, and audit-ready files.
• Resolve vendor and procurement-related issues promptly.
• Necessary mail/telephonic follow up with suppliers for submission of quotes within specified timelines.
• Preparation of detailed quotes comparatives, based on submitted quotes against RFx, and sharing same with sourcing team to aide negotiation process.
• Process purchase requisitions and purchase orders within defined for recurring requirement based on rate card.
• Issuance of purchase order to approved suppliers.
• Respond to internal Teams and suppliers’ inquiries about orders status, changes, or cancellations.
• Internal communications are crucial in determining how things are accomplished in any organization.
• Prepare procurement Tracker on real time basis and monitor pending PRs and POs.
• Ensure compliance with company procurement policies and standard operating procedures.

Requirements:

• Must be able to work under minimum supervision, independently, in a dynamic & fast-paced environment and meet critical deadlines.
• Resourceful with a positive attitude and able to work independently.
• Ability to work with diverse Team across multiple geographies.
• Candidate must possess at least a bachelor’s degree or Post Graduate Diploma or Professional Degree in any field.
• Computer literate with proficiency in Microsoft Office applications.
• Strong communication skills and able to interact with customers, vendors, and all levels of staff.
• Preferred Healthcare experience candidate.
• Preferred someone with hands on Office D365 and Oracle.