Billing Manager (Company are High-Rise Safety Experts)

Talent Corner Hr Services; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Talent Corner Hr Services in Gurugram seeks an experienced Stores & Billing Coordinator with 5+ years in project-site stores, material management, and invoice verification. You will coordinate with site in-charges and HO billing teams, verify quantities, and ensure timely invoice submission and collections.

The role requires a Civil Engineering background, strong MS Excel skills, and excellent coordination and follow-up abilities.

Qualifications

• Diploma or Degree in Civil Engineering.
• Minimum 5-7 years of overall experience in stores management and billing processes.
• Experience in project-site stores, material management, invoice verification, and billing coordination.
• Good understanding of material dispatch records, stock management, and invoice documentation.
• Experience coordinating with site in-charges, clients, and Head Office billing and accounts teams.
• Ability to follow up with clients for outstanding payments and track billing status.
• Good working knowledge of MS Excel and report preparation.
• Strong coordination, communication, and follow-up skills.
• Ability to conduct site audits, identify discrepancies, and prepare reports for management.
• Must be a resident of Gurugram.
• Candidates available to join immediate or within 15 days will be preferred.

Responsibilities

• Coordinate with site in-charges to check the actual quantity of materials delivered at project sites against the invoice.
• Inform the Head Office billing team about any differences in material quantities or invoice details.
• Submit invoices along with MTC and MIR to the client's billing team.
• Ensure invoices and bills are submitted and recorded on time.
• Coordinate with the Head Office billing and accounts teams to maintain accurate billing records.
• Follow up with clients for outstanding payments and ensure timely collection.
• Manage and maintain stock records at the godown.
• Monitor material received, dispatched, lost, or misplaced at project sites.
• Conduct site audits to check material management, stock records, and timely submission of bills.
• Prepare weekly reports on planned tasks versus completed tasks.
• Prepare fortnightly Excel reports covering project-wise billing status, pending payments, released payments, and BG status.
• Submit quarterly audit reports highlighting material status, site performance, and areas for improvement.
• Share billing, collection, and cash flow updates with management.
• Identify ways to reduce billing errors, delays, and material management issues.

Skills

MS Excel

Coordination

Communication

Follow-up

Education

Diploma or Degree in Civil Engineering

Tools

MS Excel

Job description

Role & Responsibilities

• Coordinate with site in-charges to check the actual quantity of materials delivered at project sites against the invoice.
• Inform the Head Office billing team about any differences in material quantities or invoice details.
• Submit invoices along with MTC (Material Test Certificate) and MIR (Material Inspection Report) to the client's billing team.
• Ensure invoices and bills are submitted and recorded on time.
• Coordinate with the Head Office billing and accounts teams to maintain accurate billing records.
• Follow up with clients for outstanding payments and ensure timely collection.
• Manage and maintain stock records at the godown.
• Monitor material received, dispatched, lost, or misplaced at project sites.
• Conduct site audits to check material management, stock records, and timely submission of bills.
• Prepare weekly reports on planned tasks versus completed tasks.
• Prepare fortnightly Excel reports covering project-wise billing status, pending payments, released payments, and Bank Guarantee (BG) status.
• Submit quarterly audit reports highlighting material status, site performance, and areas for improvement.
• Share billing, collection, and cash flow updates with management.
• Identify ways to reduce billing errors, delays, and material management issues.

Preferred Candidate Profile

• Diploma or Degree in Civil Engineering.
• Minimum 5-7 years of overall experience in stores management and billing processes.
• Experience in project-site stores, material management, invoice verification, and billing coordination.
• Good understanding of material dispatch records, stock management, and invoice documentation.
• Experience coordinating with site in-charges, clients, and Head Office billing and accounts teams.
• Ability to follow up with clients for outstanding payments and track billing status.
• Good working knowledge of MS Excel and report preparation.
• Strong coordination, communication, and follow-up skills.
• Ability to conduct site audits, identify discrepancies, and prepare reports for management.
• Must be a resident of Gurugram.
• Candidates available to join immediate or within 15 days will be preferred.