Assistant Manager - Billing and Contract Engineer - Civil

Una Homes LLP; Mumbai City; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

Una Homes LLP is seeking a senior professional to manage Bills of Quantities, daily billing systems and cost control across construction projects. You will ensure BOQs are accurate and aligned with contracts, while coordinating with engineers, managers, and suppliers to drive timely payments.

The role requires 7–9 years in billing within construction, exposure to contracts and procurement, and PMC experience, with emphasis on site-based residential projects and strong documentation discipline.

Qualifications

• Masters degree or higher in Civil Engineering or related field.
• FIDIC Certification or equivalent contracting qualification.
• Minimum 7–9 years of proven experience in billing within construction.
• Exposure to contracts and procurement processes.
• Experience in PMC organisations and site-based residential projects.

Responsibilities

• Maintain up-to-date Bills of Quantities (BOQ) for all project components.
• Oversee daily billing systems; verify, approve and forward final bills with deviations.
• Coordinate with project managers, engineers, architects, contractors and suppliers to resolve inquiries.
• Prepare cost estimation and manage project documentation including drawings, contracts, POs, change orders and invoices.
• Collaborate with procurement to manage vendors, rate analysis and documentation.
• Manage contract finalisation, negotiations and modifications to align with client objectives.

Skills

BOQ maintenance

Billing & procurement

Contracts awareness

Quantity surveying

Communication

Attention to detail

Teamwork

Education

Masters in Civil Engineering

FIDIC Certification

Tools

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Job description

Bills of Quantities [BOQ] Maintenance

Maintain up-to-date Bills of Quantities for all project components

Ensure that the BOQs are accurate, complete and aligned with project requirements.

Conduct site audits to verify executed quantities

Daily Billing Systems

Oversee daily billing systems to accurately track project expenditures and revenue by cross-checking, approving and forwarding final bills with deviations

Ensure that all billing is executed in compliance with established procedures and timelines related to site communication by certifying claims

Monitor PO and invoice workload to ensure they are processed timely and resolve PO issues impacting timely payments

Monitor, analyse and control costs throughout the projects by identifying cost saving opportunities and providing insights for profitability

Conduct regular reconciliations of billed amounts with project expenses, receipts, and contractual obligations

Stakeholder Coordination

Act as the central point of contact for all project stakeholders, including project managers, engineers, architects, contractors and suppliers by addressing all inquiries and concerns

Facilitate effective communication and collaboration among team members by providing explanations and resolving issues promptly

Documentation and Risk Management

Prepare cost estimation and material requirement reports for specific projects

Manage project-related documentation inclusive of drawings up to finishing of the project(s), contracts, purchase orders, change orders, and invoices.

Organise and maintain records for easy retrieval and reference while ensuring confidentiality of all documents

Implement internal controls and safeguards to mitigate risks related to billing errors, fraud, and revenue leakage.

Vendor Management

Collaborate with the procurement team to manage vendors effectively.

Assist in rate analysis, vendor performance, selection, background checking and formulation of all documentation based on market conditions

Respond to vendor/contractor invoice payment queries by reviewing all contractual obligations and ensuring compliance

Closure of Contracts

Manage the finalisation and execution of contracts with contractors, suppliers, and consultants.

Ensure that all contract terms, conditions, and deliverables align with project objectives and client expectations.

Oversee contract negotiations, approvals, and any necessary modifications

Skills

• Strong knowledge of IS codes.
• Experience in billing, procurement and contracts (preferable)
• Proficiency in quantity surveying, including working with drawings and coefficients.
• Strong organisation and communication skills
• Problem-solving and decision-making skills
• Knowledge of construction documents, such as BOQs and drawings
• Detail-oriented with a focus on accuracy

Ability to work well in a team and foster collaboration

Preferred Qualifications and Experience

• Masters degree in Civil Engineering or related field
• FIDIC Certification
• Min 7 to 9 years of proven experience in billing, only in the construction industry
• Along with an expertise in Billing, the preferred candidate should have an exposure to Contracts.
• He/she MUST have worked in a PMC organisation.

Additional site experience on a residential project will be a plus.

Travel Requirements

The candidate should be comfortable with travel within India