Billing Executive- Garment Industry

LOFA India; Mumbai; On-site; INR 300,000 - 600,000; Full time

Job summary

LOFA India in Mumbai is seeking a Billing Executive to independently handle day-to-day billing, packing, order documentation, and dispatch-related tasks.

The role requires meticulous data handling, Excel proficiency, and coordination with Sales, Accounts, Warehouse, and Dispatch teams to ensure accurate invoices and timely shipments. You will generate invoices and packing slips, manage POs and pick lists, and maintain comprehensive records, while ensuring compliance with e-way bill requirements.

Qualifications

• Experience in Billing / Commercial / Sales Coordination / Documentation.
• Proficient in Invoice, Packing Slip, PO and Pick List preparation.
• Experience with e-way bill generation preferred.
• Strong MS Excel and computer skills with high data accuracy.
• Excellent attention to detail and ability to manage multiple orders.

Responsibilities

• Generate customer invoices and packing slips.
• Prepare and update pick lists.
• Generate and process Purchase Orders (PO) and Sales POs.
• Prepare and maintain PT files as per company requirements.
• Generate e-way bills and other dispatch-related documents.
• Update packing and invoice details accurately.
• Verify party name, order details, quantity, product details and rates before document generation.
• Maintain proper records of invoices, packing slips, POs, pick lists and PT files.
• Coordinate with Sales, Accounts, Warehouse, Production and Dispatch teams.
• Handle documentation for multiple customers/parties simultaneously.
• Ensure all documents are generated and updated within the required timeline.
• Maintain daily work records and reports.

Skills

Billing

Commercial

Sales Coordination

Documentation

Excel

e-way bill

PO/Invoice prep

ERP

Tools

MS Excel

ERP software

Job description

We are looking for a Billing Executive who can independently handle day-to-day billing, packing, purchase/sales order documentation, pick lists, and related commercial activities.

The candidate should be detail-oriented, computer-friendly, and comfortable working with multiple customers, parties, and product/order documents.

Key Responsibilities

• Generate customer invoices and packing slips.
• Prepare and update pick lists.
• Generate and process Purchase Orders (PO) and Sales POs.
• Prepare and maintain PT files as per company requirements.
• Generate e-way bills and other dispatch-related documents.
• Update packing and invoice details accurately.
• Verify party name, order details, quantity, product details and rates before document generation.
• Maintain proper records of invoices, packing slips, POs, pick lists and PT files.
• Coordinate with Sales, Accounts, Warehouse, Production and Dispatch teams.
• Handle documentation for multiple customers/parties simultaneously.
• Ensure all documents are generated and updated within the required timeline.
• Maintain daily work records and reports.

Required Skills

• Previous experience in Billing / Commercial / Sales Coordination / Documentation.
• Good knowledge of Invoice, Packing Slip, PO and Pick List preparation.
• Experience with e-way bill generation is preferred.
• Good MS Excel and computer skills.
• Knowledge of ERP / billing / inventory software will be an advantage.
• Good typing speed and data accuracy.
• Strong attention to detail.
• Ability to manage multiple orders and documentation simultaneously.
• Good coordination and communication skills.