Billing Executive

Condor Footwear; Sachin; On-site; INR 350,000 - 550,000; Full time

Job summary

Condor Footwear is seeking a detail-oriented Billing Executive to manage daily distributor billing, verify invoices, and ensure accurate GST-compliant billings while coordinating with warehouse and logistics teams.

You will work with SAP ERP and Advanced Excel to generate and reconcile invoices, prepare MIS reports, and support sales billing processes in a fast-paced FMCG distribution environment in Gujarat.

Qualifications

• Experience in distributor billing and invoice processing.
• Working knowledge of SAP ERP preferred.
• Advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, IF, SUMIFS).
• Good understanding of GST invoicing and billing documentation.
• Strong analytical and numerical skills.
• Excellent coordination and communication abilities.

Responsibilities

• Prepare and process daily distributor invoices accurately and on time.
• Generate tax invoices, debit notes, credit notes, and other billing documents.
• Verify sales orders, pricing, discounts, and applicable taxes before billing.
• Ensure timely dispatch of invoices to distributors and customers.
• Resolve billing discrepancies and customer queries promptly.
• Coordinate with warehouse for order processing and dispatch.
• Verify stock availability before billing and align billing with dispatch schedules.
• Maintain accurate billing records and documentation and update MIS daily.

Skills

Distributor billing

GST invoicing

Advanced Excel

Analytical skills

Attention to detail

Deadline driven

Communication

Tools

SAP ERP

Microsoft Excel

Job description

Job Summary

We are looking for a detail-oriented Billing Executive to manage daily distributor billing, coordinate with warehouse and logistics teams, and ensure accurate and timely invoice processing. The ideal candidate should have hands-on experience in billing operations, advanced Microsoft Excel skills, and working knowledge of SAP ERP (preferred).

Key Responsibilities

Billing Operations

• Prepare and process daily distributor invoices accurately and on time.
• Generate tax invoices, debit notes, credit notes, and other billing documents.
• Verify sales orders, pricing, discounts, and applicable taxes before billing.
• Ensure timely dispatch of invoices to distributors and customers.
• Resolve billing discrepancies and customer queries promptly.

Warehouse & Sales Coordination

• Coordinate with the warehouse team for order processing and dispatch.
• Verify stock availability before billing.
• Ensure billing is aligned with dispatch schedules.
• Coordinate with the sales team regarding order status, pending dispatches, and billing approvals.
• Maintain smooth communication between Sales, Warehouse, Logistics, and Accounts departments.

ERP & Documentation

• Process billing transactions in SAP ERP (preferred).
• Maintain accurate billing records and documentation.
• Update billing reports and MIS on a daily basis.
• Ensure compliance with company policies and GST requirements.

Reporting & MIS

• Prepare daily, weekly, and monthly billing reports.
• Generate sales, dispatch, and billing MIS using Advanced Microsoft Excel.
• Reconcile billed quantities with dispatch records.
• Assist management with ad hoc reports and data analysis.

Required Skills

• Experience in distributor billing and invoice processing.
• Working knowledge of SAP ERP (preferred).
• Advanced Microsoft Excel (VLOOKUP/XLOOKUP, Pivot Tables, IF, SUMIFS, Lookup Functions, Charts, Data Validation).
• Good understanding of GST invoicing and billing documentation.
• Strong analytical and numerical skills.
• Excellent coordination and communication abilities.
• High attention to detail and accuracy.
• Ability to work under deadlines.

Preferred Skills

• Experience in FMCG, Manufacturing, Consumer Goods, or Distribution industries.
• Knowledge of inventory and warehouse operations.
• Familiarity with sales order processing and dispatch coordination.

Key Performance Indicators (KPIs)

• Billing accuracy.
• Daily billing completion within timelines.
• Billing turnaround time (TAT).
• Billing error rate.
• Timely coordination with warehouse for dispatch.
• MIS report accuracy and submission.
• Resolution time for billing-related issues.
• Customer and distributor satisfaction.