Billing Executive

Vectrae Infotech; Mumbai City; On-site; INR 350,000 - 550,000; Full time

Job summary

Vectrae Infotech in Mumbai seeks a detail-oriented Billing Executive to manage billing activities, prepare invoices, maintain records, and coordinate with internal teams and clients to ensure timely and accurate billing. Responsibilities include processing invoices, verifying data, coordinating with sales, operations, and accounts, generating MIS, monitoring outstanding invoices, and ensuring GST compliance.

The role requires strong numerical skills and attention to detail.

Qualifications

• GST knowledge and invoicing practices.
• Strong numerical and analytical abilities.
• Attention to detail and accuracy in billing.
• Good communication and coordination with internal teams and clients.

Responsibilities

• Prepare and process customer invoices accurately and within timelines.
• Verify billing data, purchase orders, work orders, contracts, and supporting documents.
• Coordinate with sales, operations, project and accounts teams for billing requirements.
• Maintain billing records and ensure proper documentation.
• Follow up with clients/internal teams regarding invoice discrepancies and pending documentation.
• Prepare billing-related MIS and reports.
• Monitor outstanding invoices and coordinate with the accounts/collection team for payment follow-up.
• Ensure compliance with company billing procedures, GST and applicable statutory requirements.
• Handle credit notes, debit notes, invoice amendments and cancellations as required.
• Reconcile billing data with accounting records.
• Maintain proper filing and documentation of invoices and supporting documents.

Skills

GST knowledge

Invoicing

Numerical skills

Attention to detail

Communication skills

Tools

Tally

SAP

Oracle

Job description

Role & responsibilities

Job Summary

We are looking for a detail-oriented Billing Executive to manage billing activities, prepare invoices, maintain billing records, and coordinate with internal teams and clients to ensure timely and accurate billing.

Key Responsibilities

Prepare and process customer invoices accurately and within timelines.

Verify billing data, purchase orders, work orders, contracts, and supporting documents.

Coordinate with sales, operations, project and accounts teams for billing requirements.

Maintain billing records and ensure proper documentation.

Follow up with clients/internal teams regarding invoice discrepancies and pending documentation.

Prepare billing-related MIS and reports.

Monitor outstanding invoices and coordinate with the accounts/collection team for payment follow-up.

Ensure compliance with company billing procedures, GST and applicable statutory requirements.

Handle credit notes, debit notes, invoice amendments and cancellations as required.

Reconcile billing data with accounting records.

Maintain proper filing and documentation of invoices and supporting documents.

Required Skills

Preferred candidate profile

Working knowledge of GST and invoicing procedures.

Knowledge of ERP/accounting software such as Tally, SAP, Oracle or similar will be an advantage.

Good numerical and analytical skills.

Strong attention to detail and accuracy.

Good communication and coordination skills.