Billing Executive

Aerem; Mumbai; On-site; INR 400,000 - 660,000; Full time

Job summary

Aerem in Mumbai seeks an Executive - Billing to manage day-to-day order-to-invoice processes and ensure smooth coordination between Sales, Inventory, Warehouse and Finance teams. You will ensure accurate order processing, timely invoice generation, GST compliance, and closure of operational issues, with a detail-oriented, proactive approach.

This hands-on role requires strong Excel skills and experience with ERP/billing systems, plus the ability to work across functions to keep the billing cycle

Qualifications

• 1–3 years of experience in invoicing or billing roles.
• Familiar with GST invoicing and sales-to-invoice cycles.
• Proficient in MS Excel and ERP/billing software.
• Detail-oriented with strong cross-functional coordination.

Responsibilities

• Process sales orders and invoices accurately and on time.
• Verify product, quantity, pricing, discounts before invoicing.
• Coordinate with Sales for pricing-related requirements.
• Check inventory availability and coordinate with warehouse for fulfillment.
• Ensure price lists and revisions are correctly applied.
• Oversee end-to-end order-to-invoice-to-dispatch cycle.
• Generate GST-compliant invoices and related documents.
• Collaborate with Finance on billing queries and invoice corrections.
• Maintain records of invoices, orders, pricing, and docs.
• Track pending orders/invoices and follow up for closure.

Skills

Invoicing

Billing

Order processing

Commercial operations

Sales operations

Attention to detail

Communication skills

Multitasking

Cross-functional collaboration

Tools

MS Excel

ERP software

Job description

Immediate Joiners Preferred

Experience: 1-3 Years
Function: Commercial Operations
Employment Type: Full-time
Location: Mumbai

About the Role

We are looking for an Executive - Billing to manage the day-to-day order-to-invoice process and ensure smooth coordination between Sales, Inventory, Warehouse and Finance teams.

The role requires someone who is detail-oriented, proactive and comfortable working with pricing, inventory and sales orders. The person will be responsible for ensuring that orders are processed accurately, invoices are generated on time and operational issues are followed through to closure.

Key Responsibilities

• Process sales orders and invoices accurately and within defined timelines.
• Verify product, quantity, pricing, discounts and other relevant details before invoicing.
• Coordinate with the Sales team to clarify order and pricing-related requirements.
• Check inventory availability and coordinate with the warehouse/operations team for order fulfilment.
• Ensure applicable price lists and pricing revisions are correctly implemented.
• Coordinate the complete order-to-invoice-to-dispatch process.
• Generate GST-compliant invoices and other required commercial documents.
• Coordinate with Finance on billing-related queries, credit/debit notes and invoice corrections.
• Maintain accurate records of invoices, sales orders, pricing and related documentation.
• Track pending orders/invoices and follow up with relevant stakeholders for timely closure.
• Identify discrepancies in orders, pricing, inventory or invoices and coordinate for resolution.
• Support reconciliation of orders, invoices and dispatches wherever required.
• Maintain trackers and reports related to invoicing and commercial operations.
• Ensure adherence to defined processes and SOPs.
• Work closely with Sales, Finance, Warehouse, Procurement and Operations teams to keep the process moving smoothly.

What We're Looking For

• 13 years of experience in Invoicing, Billing, Order Processing, Commercial Operations, Sales Operations or a similar role.
• Hands-on experience with sales order processing and invoice generation.
• Good understanding of pricing, inventory and SKU-level transactions.
• Working knowledge of GST invoicing.
• Good command of MS Excel and experience working with ERP/billing software.
• Strong attention to detail and accuracy.
• Good coordination and follow-up skills.
• Ability to manage multiple orders and priorities simultaneously.
• Proactive approach to identifying and resolving operational issues.
• Good communication skills and ability to work with cross-functional teams.

Ideal Candidate

The ideal candidate is someone who can own the invoicing process end-to-end, understand how pricing, inventory and sales orders connect, and proactively coordinate with different teams to ensure there are no bottlenecks.

This is a hands-on execution role for someone who enjoys keeping processes moving and ensuring that every order gets processed accurately and on time.