Billing and Site Coordinator

Aquatechnics Water Treatment Technologies; Ernakulam; On-site; INR 279,000 - 446,000; Full time

Job summary

Aquatechnics Water Treatment Technologies is seeking a Billing and Site Coordinator to manage project billing, measurement records, and site coordination across multiple projects in Kerala.

You will verify completed work against BOQs, prepare bills and supporting documents, and liaise with customers, site teams, suppliers, and internal departments to ensure timely payments. Travel to project sites will be required as needed.

Qualifications

• Strong communication and organizational abilities.
• Ability to read and interpret drawings and specifications.
• Capable of managing multiple projects with follow-up discipline.

Responsibilities

• Prepare and track billing documents including RA bills and invoices.
• Verify site measurements against BOQs, drawings and work orders.
• Maintain project records: measurements, POs, delivery docs, certifications, payment status.
• Coordinate with customers, site teams, suppliers, and internal departments for approvals and payments.
• Visit sites to monitor progress, verify work, report delays or material needs.
• Coordinate with site teams, suppliers, subcontractors and project staff.
• Identify discrepancies between executed work and billed quantities and help resolve them.

Skills

Communication skills

Organization

Follow-up skills

Team independence

Travel readiness

Tools

MS Excel

MS Office

Job description

Role Summary

We are looking for a Billing and Site Coordinator to manage project billing, measurement records, and site coordination. The role involves verifying completed work and quantities, preparing bills and supporting documents, and coordinating with customers, site teams, suppliers, and internal departments.

Key Responsibilities

• Prepare and track RA bills, work completion bills, invoices, quotations, and related documents.
• Take and verify site measurements against BOQs, drawings, work orders, and specifications.
• Maintain project records, including measurements, purchase orders, delivery documents, certifications, and payment status.
• Coordinate with customers and consultants for measurement verification, bill certification, approvals, and payment follow-up.
• Visit project sites to monitor progress, verify completed work, identify issues, and report delays or material requirements.
• Coordinate with site teams, suppliers, subcontractors, Purchase, Accounts, and Project teams.
• Identify differences between executed work and billed quantities and help resolve them promptly.

Requirements

• Good understanding of quantity measurement, BOQs, project billing, and documentation.
• Ability to read engineering drawings and specifications.
• Practical knowledge of site execution and project coordination.
• Proficiency in MS Excel and MS Office.
• Strong communication, organization, and follow-up skills.
• Ability to work independently, manage multiple projects, and travel to sites as required.