Bids And Proposal Associate

Ease My Ai Pivate Limited; Gurugram District, Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Ease My Ai Pivate Limited is seeking a Bid/Proposals Analyst to monitor government portals like GeM, analyze RFPs, and coordinate with vendors and internal teams for timely bid submissions.

The role requires strong Excel skills, meticulous documentation, and risk assessment to ensure compliance with Make in India and MSME guidelines.

Qualifications

• Experience with government procurement portals (GeM, CPPP, etc.) and bid processes.
• Ability to analyze RFPs including eligibility criteria, technical and commercial terms.
• Strong documentation and records management skills.
• Coordinate with finance, sales, OEMs and vendors for bids.

Responsibilities

• Monitor GeM, CPPP and other portals to identify tenders aligned with company offerings.
• Analyze RFPs for eligibility, PQC, technical specs and terms.
• Prepare bid synopsis with risks, deadlines and actions.
• Prepare complete bid documentation and declarations.
• Coordinate with teams for BOQs, pricing, and approvals.
• Upload bids and track amendments and responses on portals.
• Maintain bid trackers and post-bid activities like contract docs and invoicing.

Skills

GeM operations

Tender/RFP analysis

Vendor coordination

Documentation

Commercial understanding

Risk assessment

Time management

Attention to detail

MS Excel advanced

Tools

MS Excel

GeM portal

MS Word

Job description

• Monitor GeM, CPPP and other government procurement portals to identify relevant tenders aligned with company offerings.
• Analyze RFPs/tenders, including eligibility criteria, PQC, technical specifications, commercial terms and contractual conditions.
• Research and verify tender requirements using internet and AI tools to identify the best-fit solutions, products and vendors.
• Prepare bid synopsis covering qualification status, key requirements, risks, deadlines and action items.
• Prepare complete bid documentation, including declarations, undertakings, compliance statements, authorization and covering letters.
• Collect, organize and maintain statutory documents, certificates, OEM documents and other supporting records in an updated repository.
• Conduct clause-wise technical compliance and prepare technical compliance sheets in coordination with technical teams and OEMs.
• Coordinate with Finance, Sales, OEMs, vendors and partners for BOQs, pricing, commercial inputs, MAFs, authorizations and pending documents.
• Review quantities, BOQs, taxes, warranty, AMC, delivery, payment, performance security and other commercial requirements.
• Upload and validate technical and commercial bids on GeM and other e-procurement portals, ensuring timely and error-free submissions.
• Track corrigenda, amendments, extensions and buyer clarifications, and coordinate timely responses and document uploads.
• Maintain bid trackers, submission records, tender repositories and daily/weekly/monthly bid reports with complete status updates.
• Support post-bid activities including order acceptance, contract documentation, PBG, invoices, GeM invoice uploads and project handover.
• Ensure compliance with Make in India, Startup, MSME, OEM authorization and other government procurement guidelines, along with document version control and confidentiality.
• Demonstrate strong skills in GeM operations, tender/RFP analysis, proposal preparation, advanced Excel, documentation, vendor coordination, commercial understanding, risk assessment, analytical thinking, time management and attention to detail.