Bid Executive

AAA Technologies; Dadri; On-site; INR 600,000 - 900,000; Full time

Job summary

AAA Technologies is seeking a Bid / Pre-Sales Support role in Uttar Pradesh, India to manage bids, prepare proposals, and coordinate presales activities for IT audit, cybersecurity, and consulting services.

You will review RFPs/EOIs, coordinate with sales, technical, finance and legal teams, and ensure timely, accurate submissions with strong documentation practices. This position emphasizes diligence and cross-functional collaboration.

Qualifications

• Bachelor's degree in business, IT, engineering or a related discipline.
• Experience in presales, proposal preparation or bid management for IT services.
• Familiarity with GeM and government/e-procurement processes.
• Strong written communication, documentation and coordination skills.

Responsibilities

• Identify tender opportunities on GeM, government portals and other channels.
• Review RFPs, RFQs and EOIs; summarize eligibility, scope, deadlines and evaluation criteria.
• Prepare bid checklists and compliance matrices, highlighting gaps and clarifications needed.
• Coordinate with sales, technical, finance and legal teams to prepare proposals.
• Draft company profiles, service descriptions, capability presentations and client-specific proposals.
• Manage tender documentation, including declarations, credentials, certifications and bank guarantees.
• Coordinate pre-bid queries, meetings, online submissions and post-submission clarifications.
• Support client discovery calls, presentations and solution discussions with technical specialists.
• Maintain a repository of reusable proposal content and bid documents.
• Track bid status, outcomes and feedback, provide regular updates to management.

Skills

Strong written communication

Documentation skills

Coordination

Attention to detail

Education

Bachelor's degree in business/IT/engineering

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Role Overview

Support business development by managing bids, preparing proposals and coordinating presales activities for IT audit, cybersecurity and consulting services. Ensure submissions are accurate, complete and delivered on time.

Key Responsibilities

• Identify relevant tenders and business opportunities on GeM, government procurement portals and other channels.
• Review RFPs, RFQs and EOIs; summarize eligibility requirements, scope, deadlines and evaluation criteria.
• Prepare bid checklists and compliance matrices, highlighting gaps and clarifications needed.
• Coordinate with sales, technical, finance and legal teams to prepare technical and commercial proposals.
• Draft company profiles, service descriptions, capability presentations and client-specific proposals.
• Manage tender documentation, including declarations, credentials, supporting certificates and coordination for EMDs and bank guarantees.
• Coordinate pre-bid queries, meetings, online submissions and post-submission clarifications.
• Support client discovery calls, presentations and solution discussions with technical specialists.
• Maintain a repository of reusable proposal content, references and bid documents.
• Track bid status, outcomes and feedback, and provide regular updates to management.

Qualifications and Skills

• Bachelors degree in business, IT, engineering or a related discipline.
• Experience in presales, proposal preparation or bid management, preferably within IT services, cybersecurity or consulting.
• Familiarity with GeM and government/e-procurement processes.
• Strong written communication, documentation and coordination skills.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Basic understanding of IT audits, cybersecurity assessments and consulting services.
• Strong attention to detail and ability to manage multiple submission deadlines.