Back office intern

Talent Corner Hr Services; Navi Mumbai; On-site; INR 250,000 - 450,000; Full time

Job summary

Talent Corner HR Services Private Limited is seeking a proactive administrator to manage end-to-end travel arrangements for executives and staff in Navi Mumbai. You will coordinate flights, hotels, and local transport, and maintain detailed itineraries and records.

The role requires strong MS Office skills, excellent communication, and the ability to manage multiple tasks with discretion and confidentiality. Previous travel management or back-office experience is preferred.

Qualifications

• Graduate in any discipline.
• Experience in administration, travel management, executive assistance, or back-office operations preferred.
• Strong MS Office skills (Word, Excel, PowerPoint).
• Excellent written and verbal communication; detail-oriented and organized.

Responsibilities

• Manage complete travel arrangements for executives, employees, guests, and delegations.
• Coordinate and book domestic and international flights.
• Arrange hotel bookings, accommodation, and related requirements.
• Coordinate cab/transport bookings, airport transfers, and local transportation.
• Prepare and maintain detailed travel itineraries and schedules.
• Coordinate with travel agencies, hotels, airlines, and cab service providers.
• Handle changes, cancellations, rescheduling, refunds, and related issues.
• Maintain records of all travel bookings and documentation; verify invoices.
• Coordinate travel invoicing, billing, reconciliation, and payment-related docs.
• Maintain travel expenditure records and provide reports as required.
• Prepare and maintain official documents, correspondence, reports using MS Word.
• Create PPTs per organizational requirements.
• Prepare and maintain Excel sheets, MIS reports, trackers, databases, statements.
• Perform data entry and data management accurately.
• Format documents and presentations professionally.
• Compile information from multiple sources and present it clearly.
• Maintain filing and documentation of physical and digital records.
• Prepare regular and ad-hoc reports for management; maintain trackers.
• Ensure data accuracy and timely record updates.
• Assist in preparing dashboards, summaries, presentations, and MIS.
• Track pending activities and follow up with stakeholders.

Skills

MS Excel

MS Word

PowerPoint

Data entry

Vendor coordination

Travel management

Executive support

Confidentiality

Multi-tasking

Deadline management

Communication

Education

Graduate degree

Job description

Key Responsibilities

• Manage complete travel arrangements for executives, employees, guests, and official delegations.
• Coordinate and make flight bookings, including domestic and international travel.
• Arrange hotel bookings, accommodation, and related requirements.
• Coordinate cab/transportation bookings, airport transfers, and local transportation.
• Prepare and maintain detailed travel itineraries and schedules.
• Coordinate with travel agencies, hotels, airlines, and cab service providers.
• Handle changes, cancellations, rescheduling, refunds, and other travel-related issues.
• Maintain records of all travel bookings and related documentation.
• Verify travel bills, invoices, and supporting documents.
• Coordinate travel invoicing, billing, reconciliation, and payment-related documentation.
• Maintain travel expenditure records and provide travel-related reports whenever required.
  2. Documentation & MS Office Support
• Prepare and maintain official documents, correspondence, reports, and records using MS Word.
• Create professional PowerPoint presentations (PPTs) as per organizational requirements.
• Prepare and maintain Excel sheets, MIS reports, trackers, databases, and statements.
• Perform accurate and timely data entry and data management.
• Format documents, presentations, spreadsheets, and reports professionally.
• Compile information from multiple sources and present it in a structured and easy-to- understand format.
• Maintain proper filing and documentation of physical and digital records. 3. Reporting & MIS
• Prepare regular and ad-hoc reports as required by the management.
• Maintain trackers related to travel, bookings, expenses, invoices, and other
  administrative activities.
• Ensure data accuracy and timely updating of records.
• Assist in preparing management dashboards, summaries, presentations, and MIS.
• Track pending activities and follow up with concerned stakeholders for timely closure. 4. Coordination & Administrative Support
• Coordinate with internal departments and external vendors for smooth execution of assigned activities.
• Follow up with airlines, hotels, transport vendors, agencies, and other service providers.
• Maintain confidentiality of executive and organizational information.
• Provide timely back-end support to the EA to the President and Executive Director.
• Handle multiple assignments simultaneously and ensure timely completion.
• Support any other administrative, coordination, documentation, or reporting requirements assigned by the reporting manager.
  Required Skills & Competencies
• Strong proficiency in MS Excel, MS Word and PowerPoint.
• Good data entry and data management skills.
• Strong organizational and coordination abilities.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and work under deadlines.
• Strong follow-up and vendor coordination skills.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving and multitasking ability.
• Prior experience in corporate travel management / executive support / administration / back-office operations will be preferred.
  Educational Qualification
  Graduate in any discipline. Candidates with relevant experience in administration, travel management, executive assistance, or back-office operations will be preferred.