Back Office Executive

Newtronic Lifecare Equipment; Silvassa, Valsad District; On-site; INR 300,000 - 420,000; Full time

Job summary

Newtronic Lifecare Equipment is seeking an Accounts/Collections professional in India to manage vendor registrations, payments, and invoicing processes. The role involves registering new customers, handling cheques/RTGS/NEFT, and generating proforma invoices via SAP for domestic sales.

You will coordinate with Sales, Service, and Accounts teams to ensure timely payments, maintain ledgers, and share monthly billing data. Strong accuracy and communication are essential.

Responsibilities

• Complete vendor registration for new customers.
• Prepare daily pay-in slips for depositing cheques/DDs.
• Maintain the Bank RTGS/NEFT Payment Received file along with supporting payment advice copies.
• Perform daily knock-off of received payments against outstanding invoices through cheque and RTGS/NEFT for both Sales and Service.
• Send payment acknowledgements to customers on a daily basis.
• Maintain cheque receipt entries in the Google Sheet for Sales, Service, and Accounts departments.
• Maintain and update outstanding statements for Sales and Service invoices.
• Follow up with clients for payment advice copies, short payments, and other payment-related discrepancies.
• Based on agreed payment terms and payment receipt, arrange installation clearance with the respective Sales ASM/TL.
• Generate Proforma Invoices through SAP for domestic Sales towards advance payment and before-dispatch payment collection, and share them with customers via email or courier, wherever a hard copy is required.
• Rigorously follow up with customers for advance payments and before-dispatch payments as per the agreed payment terms.
• Share the pending advance order details with each Salesperson on a weekly basis via email and obtain confirmation of the expected advance payment date.
• Provide dispatch clearance to the Umbergaon factory based on applicable payment terms and collection status.
• Send daily dispatch intimation emails to customers along with the applicable tax invoices and upload the tax invoices on respective vendor portals, wherever required.
• Provide monthly billing and collection data to all regional/zone teams.
• Update Sales and Service outstanding data in the Google Sheet on a monthly basis.
• Coordinate with Sales, Service, Accounts, and other internal teams to resolve payment and collection-related issues.
• Monitor overdue invoices and follow up with customers to ensure timely payment realization.
• Maintain proper documentation and records of customer payments, remittances, and outstanding balances.

Job description

Roles & Responsibilities Commercial / Collection

• Complete vendor registration for new customers.
• Prepare daily pay-in slips for depositing cheques/DDs.
• Maintain the Bank RTGS/NEFT Payment Received file along with supporting payment advice copies.
• Perform daily knock-off of received payments against outstanding invoices through cheque and RTGS/NEFT for both Sales and Service.
• Send payment acknowledgements to customers on a daily basis.
• Maintain cheque receipt entries in the Google Sheet for Sales, Service, and Accounts departments.
• Maintain and update outstanding statements for Sales and Service invoices.
• Follow up with clients for payment advice copies, short payments, and other payment-related discrepancies.
• Based on agreed payment terms and payment receipt, arrange installation clearance with the respective Sales ASM/TL.
• Generate Proforma Invoices through SAP for domestic Sales towards advance payment and before-dispatch payment collection, and share them with customers via email or courier, wherever a hard copy is required.
• Rigorously follow up with customers for advance payments and before-dispatch payments as per the agreed payment terms.
• Share the pending advance order details with each Salesperson on a weekly basis via email and obtain confirmation of the expected advance payment date.
• Provide dispatch clearance to the Umbergaon factory based on applicable payment terms and collection status.
• Send daily dispatch intimation emails to customers along with the applicable tax invoices and upload the tax invoices on respective vendor portals, wherever required.
• Provide monthly billing and collection data to all regional/zone teams.
• Update Sales and Service outstanding data in the Google Sheet on a monthly basis.
• Coordinate with Sales, Service, Accounts, and other internal teams to resolve payment and collection-related issues.
• Monitor overdue invoices and follow up with customers to ensure timely payment realization.
• Maintain proper documentation and records of customer payments, remittances, and outstanding balances.