Collection Executive

PACIFIC; Uttar Pradesh; On-site; INR 300,000 - 450,000; Full time

Job summary

Keka Technologies Private Limited is seeking a detail-oriented professional to manage invoices, collections, TDS documentation, and reconciliation with brand partners. The role involves extensive coordination with brands, updating spreadsheets, and ensuring timely payments and accurate billing across multiple cycles.

The position requires proactive communication with store and maintenance teams, site visits for audits, and regular reporting to finance and accounts teams.

Qualifications

• Duties involve invoice management, collections, TDS certificate handling, and reconciliation tasks.

Responsibilities

• Share invoices (monthly rent, CAM, utilities) with brand accounts team at month start.
• Ensure brand pays monthly rent, CAM, and other bills within the given timelines.
• Collect TDS certificates and update them in Google Sheets.
• Arrange payment advices and coordinate with brands for billing accuracy (bill-wise).
• Collect sales data from brands and update Google Sheets for TOR billing on various cycles (monthly, quarterly, half-yearly, yearly).
• Send reminders to brands on the 21st of each month for outstanding amounts.
• Inform store manager and mall maintenance team before electricity disconnection.
• Email brands for CA-attested sales figures, TDS, and monthly sales figures.
• Update CA-attested sales figures in Google Sheets.
• Get approvals to generate bills and credit notes as needed.
• Coordinate with brands to resolve queries via calls and emails related to Recovery and other tasks.
• Arrange meetings with brands for reconciliation in exceptional cases.
• Ensure telecallers update daily call data/remarks in ERP and cross-check weekly.
• Ensure telecallers send reminders to brands on decided dates to prevent disconnection.
• Visit sites to audit kiosks, signage, utility meters, BTL activities and shops.
• Prepare weekly balance collection reports.
• Share TDS certificate details with PC and accounts team on a weekly basis.

Job description

• To ensure all Invoices of monthly rent, cam & utility should share with brand accounts team in the starting of month (1-5th of every month).
• To ensure brand should pay monthly rent, Cam and other bills within given time.
• To ensure collect TDS certificates and update the same in Google sheet.
• To arrange payment advice, pending for M.R from brands so that amount should tag correctly (bill wise).
• To arrange sales data from brand and update the same in Goggle sheet, for TOR billing on monthly, quarterly, half yearly and yearly basis.
• Send reminders to brands, on 21st of every month related to outstanding amount.
• To ensure, in case of electricity disconnection, proper intimation/communication should share with store manager and mall maintenance team before taking the action.
• To send mails to brands for CA attested sales figure, TDS and monthly sales figures.
• To update CA attested sales figures in Google sheet.
• To get approval and share with accounts team to generate bills and credit notes, accordingly.
• To coordinate with brands and resolve queries on call, e-mails, related to Recovery & other jobs.
• Sometime to arrange meeting with brands for reconciliation purpose, in exceptional case.
• To ensure, telecallers update daily calls data/remarks in ERP and cross the same on weekly basis.
• To ensure, telecallers send reminders to brand on decided dates. So that, in case of disconnection, all data should prepare.
• Visit sites to audit the Kiosk, Signage, Utility meters, BTL activities and Shops.
• Prepare week balance collection report.
• TDS certificates details share with PC and accounts team on weekly basis.