Back Office Executive

Vipin Shah & Associate; Mumbai City; On-site; INR 400,000 - 700,000; Full time

Job summary

Vipin Shah & Associate in Mumbai seeks a procurement professional to handle purchase enquiries, vendor follow-ups, quotation collection and PO preparation for office and project needs. You will coordinate with site teams and vendors and maintain records of quotations, POs and delivery status.

Graduate with experience in purchase or back-office operations, proficient in MS Excel/Word and data management, with strong organizational and communication skills.

Qualifications

• Graduate with experience in purchase, procurement, vendor coordination or back-office operations (construction/ Interiors a plus).
• Strong knowledge of quotation comparison, purchase documentation and material follow-up.

Responsibilities

• Handle purchase enquiries, vendor follow-ups, quotation collection, rate comparison, negotiation support and preparation of purchase orders for office and project requirements.
• Coordinate with site teams, vendors and management for material requirements, delivery schedules and urgent procurement needs.
• Maintain organised records of quotations, comparative statements, purchase orders, vendor details, delivery status and procurement documentation.
• Support preparation of BOQ comparisons, rate analysis, vendor evaluation and material tracking using MS Excel and other office tools.
• Handle general back-office coordination, including emails, document preparation, data entry and occasional administrative support as required.

Skills

MS Excel

MS Word

Data management

Vendor coordination

Purchase orders

Education

Graduation

Job description

Role & responsibilities

• Handle purchase enquiries, vendor follow-ups, quotation collection, rate comparison, negotiation support and preparation of purchase orders for office and project requirements.
• Coordinate with site teams, vendors and management for material requirements, delivery schedules, pending supplies and urgent procurement needs.
• Maintain organised records of quotations, comparative statements, purchase orders, vendor details, delivery status, invoices and procurement documentation.
• Support preparation of BOQ comparisons, rate analysis, vendor evaluation and material tracking using MS Excel and other office tools.
• Handle general back-office coordination, including emails, document preparation, follow-ups, data entry and occasional administrative support as required.

Preferred candidate profile

• Graduate with experience in purchase, procurement, vendor coordination or back-office operations, preferably in construction, interiors or contracting.
• Good understanding of quotation comparison, basic commercial terms, purchase documentation and material follow-up.
• Strong working knowledge of MS Excel, Word, email communication and data management.
• Should be organised, proactive and comfortable following up with multiple vendors and project teams simultaneously.
• Good communication and coordination skills, with the ability to work independently and maintain accurate records