Back Office Executive

POST A RESUME HR Consultancy; Ahmedabad District; On-site; INR 180,000 - 300,000; Full time

Job summary

POST A RESUME HR Consultancy is hiring a detail-oriented Back Office Executive to manage data operations, support mechanical equipment production workflows, and ensure system reliability in an industrial setting. Office-based role with minimal travel.

You will input data from production schedules, coordinate with sales and manufacturing, troubleshoot systems, and optimize processes using MS Office and CRM tools. 1–3 years’ experience in a mechanical context is preferred.

Qualifications

• Graduate or Diploma in Mechanical is required.
• 1 to 3 years back office experience in mechanical equipment manufacturing or dealerships.
• Proficiency in computer operations, MS Excel/Office, CRM software, and basic hardware troubleshooting.
• Strong organizational skills with attention to detail and problem-solving abilities for system optimization.
• Knowledge of production scheduling and data management in industrial settings.
• Excellent communication skills; ability to work in teams.

Responsibilities

• Input, process, and manage data from production schedules, orders, and inventory for mechanical products.
• Coordinate with sales, manufacturing, and service teams to determine operational sequences.
• Monitor and troubleshoot computer systems to ensure secure performance and minimize disruptions.
• Identify system improvements to optimize databases for equipment tracking or inventory control.
• Handle data entry, documentation, filing, and report generation using MS Office and CRM tools.
• Process customer inquiries, orders, and complaints related to mechanical equipment and maintain records.

Skills

MS Excel

CRM software

Data management

Problem solving

Education

Graduate

Diploma in Mechanical

Tools

MS Office

Job description

We are hiring a detail oriented Back Office Executive to manage data operations, maintain computer systems, and support smooth production workflows in our mechanical equipment division. You'll ensure system reliability, solve technical issues, and optimize processes for productivity in a fast-paced industrial environment.

Key Responsibilities

• Operate computers to input, process, and manage data from production schedules, orders, and inventory for mechanical products like pumps, valves, and compressors.

• Determine operational sequences by analyzing production schedules and coordinating with sales, manufacturing, and service teams [user query].

• Monitor and manage computer systems to ensure smooth, secure performance; troubleshoot software/hardware issues to minimize disruptions.

• Identify system improvements for better performance, such as optimizing databases for equipment tracking or inventory control.

• Handle administrative tasks including data entry, documentation, filing, and report generation using MS Office and CRM tools.

• Process customer inquiries, orders, and complaints related to mechanical equipment; maintain accurate records and databases.

• Support inventory management, order processing, and basic market research on industry trends.

• Coordinate office supplies, schedule meetings, and assist front-office/sales teams as needed.

Desired Candidate Profile

• Graduate or Diploma in Mechanical is required.

• 1 to 3 years of back office experience, ideally in mechanical equipment manufacturing or dealerships (pumps/valves/compressors/gear boxes/heat exchangers).

• Proficiency in computer operations, MS Excel/Office, CRM software, and basic hardware troubleshooting.

• Strong organizational skills, attention to detail, and problem-solving abilities for system optimization.

• Knowledge of production scheduling and data management in industrial settings.

• Excellent communication skills; ability to work in teams.

• Willingness to adapt to industry-specific tools and processes.

Salary: Commensurate with qualifications, experience, and market standards.

Location:Near Shukan Mall, Near Visat Petrol Pump, Sabarmati, Ahmedabad. (office based with minimal travel)

Experience:1–3 years in back office operations, data management, or administrative roles

Office Time:10 am to 6 - Mon to Fri and Sat half day

Industry Preference:Pumps, Valves, Compressors, Gear Boxes, Heat Exchangers, or Mechanical Equipment(Experience at a Manufacturer or Authorized Dealer is preferred)