AVP- Workplace Operations Pune

AllianceBernstein; Pune District; On-site; INR 4,000,000 - 6,000,000; Full time

Job summary

AllianceBernstein in Pune, India seeks an AVP - Workplace Operations to lead strategic and operational facilities efforts, including critical systems, sustainability, and budget management. The role focuses on governance, vendor oversight, and readiness for office build-outs in a dynamic environment.

The ideal candidate has 15+ years in facilities, strong leadership, and expertise in HVAC, power systems, and energy management, with PMP/Six Sigma/IFMA credentials as a plus.

Qualifications

• Degree in Electrical Engineering or Diploma in Engineering with Project Management experience.
• Minimum 15 years of experience in facilities and property management with significant exposure to critical systems.
• Proven track record in vendor management and statutory compliance.
• Experience in managing transport logistics and operations.
• Strong leadership, communication, and stakeholder engagement skills.
• Certifications such as PMP, Six Sigma, or IFMA credentials are a plus.
• Strong ownership, ability to work under pressure, and flexibility to support off-hour / shift.
• HVAC, Power Systems, Vendor Management, Safety & Compliance, and Energy.

Responsibilities

• Act as a business partner to local business units and the global Admin Services management team.
• Collaborate with Corporate Admin Services Senior Management to lead short- and long-range planning, space management, and budgeting.
• Ensure compliance with statutory norms and best practices, maintaining documentation and generating timely reports.
• Oversee critical and environmental systems for Pune sites, ensuring global standards are upheld.
• Identify operational risks and ensure robust business continuity and emergency response procedures are in place.
• Carry out business continuity duties for India operations in alignment with corporate protocols.
• Drive sustainability initiatives across India sites and report accordingly.
• Maintain Health & Safety processes and ensure statutory compliance across locations.
• Manage sustainability data and coordinate annual finance requests related to reinstatement and insurance accounting.
• Lead financial planning and budget management with Admin Services Finance.
• Form and manage contracts, ensuring commitments are met.
• Provide timely reporting to executive management on site activities and costs.
• Work with Design/Construction to ensure timely delivery of office build-outs.
• Ensure readiness of facilities for operations launches and ongoing support.
• Oversee day-to-day administrative operations and vendor SLAs.
• Liaise with government departments for permits, inspections, and compliance.
• Proactively develop and implement process improvements and special projects.

Skills

Facilities management

Vendor management

Leadership

Stakeholder engagement

Transport logistics

Communication

Off-hour support

Energy management

HVAC

Education

Electrical Engineering degree

Diploma in Engineering with PM experience

Job description

Job Description

Job Title: AVP - Workplace Operations - India, Pune

Department: Global Workplace Operations (ABBS India)

Location: Pune, India

Employment Type: Permanent

Hiring Manager: Priyanka Shukla

Reporting Manager: VP Workplace Operations

Hiring Timeline: 30 days -60 Days (onboard on or Before 1st August)

Notice Period (India): 30-60 days

This position is responsible for short- and long-range planning and implementation of Facilities Operations, Critical Systems, and infrastructure projects that meet corporate needs and objectives, adhering to budget and schedule requirements for AB. The role demands deep technical expertise in managing UPS systems, utilities, and property assets, along with strong leadership in vendor governance, transport operations, and statutory compliance. The ideal candidate will demonstrate operational precision, stakeholder alignment, and the ability to drive workplace excellence in a dynamic environment.

Key Responsibilities

1. Strategic & Operational Leadership

• Act as a business partner to local business units and the global Admin Services management team
• Collaborate with Corporate Admin Services Senior Management to lead short- and long-range planning, space management, and budgeting
• Ensure compliance with statutory norms and best practices, maintaining documentation and generating timely reports

2. Facilities & Critical Systems Oversight

• Oversee critical and environmental systems for Pune sites both the floors, ensuring global standards are upheld.
• Identify operational risks and ensure robust business continuity and emergency response procedures are in place
• Carry out business continuity duties for India operations in alignment with corporate protocols

3. Sustainability & Compliance

• Drive sustainability initiatives across India sites in line with corporate goals and reporting requirements
• Maintain Health & Safety processes and ensure statutory compliance across all locations
• Manage sustainability data and coordinate annual finance requests related to reinstatement and insurance accounting

4. Financial & Contract Management

• Lead financial planning and budget management in collaboration with Admin Services Finance
• Form and manage contracts, ensuring financial, statutory, policy, and contractual commitments are met
• Provide timely reporting to executive management on site-level activities, costs, and progress

5. Project & Workplace Readiness

• Work with Design/Construction Project Managers to ensure timely and quality delivery of office build-outs
• Ensure readiness of facilities for operational launch and ongoing support

6. Vendor & Administrative Oversight

• Oversee day-to-day administrative operations and support teams
• Manage vendor relationships and ensure performance against SLAs

7. Liaise with government departments including:

• Electricity Boards
• Labor Offices
• Municipal Corporations
• Fire Safety Authorities
• Pollution Control Boards
• Local statutory bodies for permits, inspections, and compliance

8. Process Improvement & Special Projects

• Proactively develop and implement methods, procedures, and workflow efficiencies to maintain high standards of quality and productivity
• Complete special projects or additional duties as assigned by Corporate Management

Qualifications

• Degree in Electrical Engineering or Diploma in Engineering with Project Management experience
• Minimum 15 years of experience in facilities and property management, with significant exposure to critical systems
• Proven track record in vendor management and statutory compliance
• Experience in managing transport logistics and operations
• Strong leadership, communication, and stakeholder engagement skills
• Certifications such as PMP, Six Sigma, or IFMA credentials are a plus
• Strong ownership, ability to work under pressure, and flexibility to support off-hour / shift
• HVAC, Power Systems, Vendor Management, Safety & Compliance, and Energy

Pune, India

Requirements