Associate Manager - Payroll - Thane

Physics Wallah Pvt. Ltd.; Thane; On-site; INR 600,000 - 900,000; Full time

Job summary

Physics Wallah Pvt. Ltd. is seeking an experienced payroll & compliance specialist to manage end-to-end payroll operations, statutory compliances, taxation, and full & final settlements for 200+ employees in India.

The ideal candidate will have hands-on expertise in Indian payroll, regulatory filings, and HRMS systems. The role requires strong analytical, reconciliation skills and the ability to handle audits and payroll-related queries across multiple states.

Qualifications

• 4+ years of hands-on experience in Indian payroll processing.
• Strong knowledge of PF, ESIC, PT, LWF, TDS, Form 24Q, and Form 16.
• Experience managing payroll for 200+ employees.
• Strong understanding of full & final settlement processes.
• Proficiency in Advanced Excel (VLOOKUP, XLOOKUP, Pivot Tables, SUMIFS).

Responsibilities

• End-to-End Payroll Management for 200+ employees.
• Statutory Compliance including PF/EPFO, ESIC, PT, LWF across states.
• Payroll Taxation & Form 16: manage TDS, Form 24Q, Form 16 issuance.
• Full & Final Settlement processing for exits.
• Payroll Systems & Reporting using Darwinbox, Keka, GreytHR, SAP, ZingHR.

Skills

Indian payroll processing

Statutory compliance

TDS & Form 24Q

PF/EPFO

ESIC

LWF

Form 16

Advanced Excel

HRMS systems

Payroll audits

Tools

Darwinbox

Keka

GreytHR

SAP

ZingHR

Job description

Job Description

Experience

4+ years of relevant experience in Indian payroll processing and statutory compliance

Job Summary

We are looking for an experienced payroll & compliance specialist to manage end-to-end payroll operations, statutory compliances, taxation, and full & final (F&F) settlements. The ideal candidate should have strong hands‑on experience in Indian payroll, statutory filings, payroll taxation, and HRMS systems, along with strong analytical and reconciliation skills.

Key Responsibilities

1. End-to-End Payroll Management

• Manage the complete monthly payroll processing cycle for 200+ employees.
• Ensure accurate and timely processing of salaries, deductions, reimbursements, and payroll inputs.
• Validate payroll inputs and conduct pre- and post-payroll audits/reconciliations.
• Coordinate with HR and Finance teams for payroll-related queries and discrepancies.
• Maintain accurate payroll records and ensure confidentiality of employee information.

2. Statutory Compliance

• Manage PF/EPFO compliance, including ECR preparation, filing, employee onboarding, and exit processes.
• Handle ESIC monthly filings and compliance through the respective portals.
• Manage Professional Tax (PT) calculations, deductions, and filings across multiple states.
• Handle Labor Welfare Fund (LWF) deductions and periodic deposits as applicable.
• Ensure timely completion of all statutory payments, filings, and compliance requirements.

3. Payroll Taxation & Form 16

• Calculate monthly TDS on salary under Section 192 considering applicable tax provisions.
• Handle payroll taxation under both old and new tax regimes.
• Manage quarterly Form 24Q preparation and filing.
• Coordinate for generation and distribution of Form 16 Part A & Part B.
• Review and validate employee investment declarations and proofs.
• Address employee queries related to salary taxation and deductions.

4. Full & Final Settlement

• Manage end-to-end full & final settlement for exiting employees.
• Calculate gratuity, leave encashment, notice pay recovery, and other applicable statutory/non‑statutory payouts.
• Ensure accurate settlement of employee dues and timely completion of exit payroll processes.
• Coordinate with HR and Finance teams for F&F closure.

5. Payroll Systems & Reporting

• Work on payroll/HRMS platforms such as Darwinbox, Keka, GreytHR, SAP, ZingHR, or similar systems.
• Maintain and update employee payroll data in the HRMS.
• Use Advanced Excel for payroll processing, data analysis, reconciliation, and audits.
• Prepare payroll-related reports and management dashboards as required.

Required Skills & Qualifications

• 4+ years of hands‑on experience in Indian payroll processing.
• Strong knowledge of PF, ESIC, PT, LWF, TDS, Form 24Q, and Form 16.
• Experience managing payroll for 200+ employees.
• Strong understanding of full & final settlement processes.
• Proficiency in Advanced Excel, including:
• VLOOKUP/XLOOKUP
• Pivot Tables
• SUMIFS
• Data reconciliation and audit checks