Associate Manager - Admin Facilities

Skan Research Trust; India; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Skan Research Trust is seeking an experienced Assistant Manager Administration & Facilities (Electrical Engineering) to oversee engineering infrastructure and maintenance at our Bengaluru site.

The ideal candidate has 6–10 years of hands-on experience with electrical systems in high-rise, healthcare, or R&D settings, and will manage AMCs, risk, safety, and vendor coordination to ensure uninterrupted facility operations.

Qualifications

• Mandatory: B.E./B.Tech in Electrical Engineering.
• 6 to 10 years of relevant experience in Administration, Facilities Management, or Technical Facility Operations.
• Hands-on experience in electrical engineering and hard services management.
• Experience in high-rise commercial buildings, hospitals, healthcare facilities, technology parks, or R&D laboratories.

Responsibilities

• Oversee the complete engineering and technical infrastructure of the facility, including HVAC, MEP, chillers, HT/LT systems, UPS, and other critical equipment.
• Ensure smooth functioning of electrical and mechanical systems supporting the facility.
• Manage hard services and technical facility operations to ensure uninterrupted business and research activities.
• Monitor equipment performance and ensure compliance with applicable safety and operational standards.
• Coordinate with security to ensure proper placement and storage of temperature sensitive items and intimation to respective stakeholder.
• Develop and implement Planned Preventive Maintenance (PPM) schedules for all critical engineering equipment.
• Monitor equipment performance and coordinate timely corrective and breakdown maintenance.
• Ensure proper maintenance of HT/LT panels, electrical systems, UPS, DG sets, chillers, HVAC, and Fire & Life Safety (FLS) systems.
• Maintain equipment maintenance records, service reports, and technical documentation.
• Manage Annual Maintenance Contracts (AMCs) for critical equipment and technical services.
• Coordinate with external vendors, contractors, and service providers to ensure timely and quality service delivery.
• Monitor vendor performance, service-level agreements, and maintenance schedules.
• Support vendor evaluation, cost optimization, and contract renewals.
• Oversee electrical infrastructure, including HT/LT systems, power distribution, UPS, and DG sets.
• Ensure effective functioning of HVAC, chillers, MEP systems, and other critical utilities.
• Monitor electrical load management, energy consumption, and equipment efficiency.
• Ensure proper operation and maintenance of Fire & Life Safety (FLS) systems.
• Coordinate technical inspections, equipment testing, and statutory compliance activities.
• Ensure compliance with electrical safety standards, statutory requirements, and facility operating procedures.
• Maintain technical records, maintenance logs, equipment documentation, and compliance reports.
• Coordinate technical audits, safety inspections, and corrective actions.
• Identify potential operational risks and implement preventive measures.
• Coordinate with internal administration, facility management, engineering, and other functional teams.
• Supervise facility technicians and external service providers.
• Ensure timely resolution of technical issues and maintain uninterrupted facility operations.
• Prepare periodic reports on maintenance activities, equipment performance, and facility operations.

Skills

Electrical Engineering

Facilities Mgmt

Vendor Management

Team Coordination

Education

B.E./B.Tech in Electrical Engineering

Job description

We are looking for an experienced Assistant Manager Administration & Facilities (Electrical Engineering) to oversee the technical facility operations at our SKAN Research Trust site in Bengaluru.

The ideal candidate will have a strong technical background in electrical engineering and hands‑on experience managing engineering infrastructure, preventive maintenance, and hard services across high‑rise commercial buildings, hospitals, healthcare facilities, technology parks, or R&D laboratories.

The role requires expertise in managing critical electrical and MEP systems, ensuring operational efficiency, safety, regulatory compliance, and uninterrupted facility operations.

Key Responsibilities

1. Engineering & Technical Facility Management

• Oversee the complete engineering and technical infrastructure of the facility, including HVAC, MEP, chillers, DG sets, HT/LT systems, UPS, and other critical equipment.
• Ensure smooth functioning of all electrical and mechanical systems supporting the facility.
• Manage hard services and technical facility operations to ensure uninterrupted business and research activities.
• Monitor equipment performance and ensure compliance with applicable safety and operational standards.
• Coordinate with security to ensure proper placement and storage of temparture sensitive items and intimation to respective stakeholder

2. Preventive & Breakdown Maintenance

• Develop and implement Planned Preventive Maintenance (PPM) schedules for all critical engineering equipment.
• Monitor equipment performance and coordinate timely corrective and breakdown maintenance.
• Ensure proper maintenance of HT/LT panels, electrical systems, UPS, DG sets, chillers, HVAC, and Fire & Life Safety (FLS) systems.
• Maintain equipment maintenance records, service reports, and technical documentation.

3. AMC & Vendor Management

• Manage Annual Maintenance Contracts (AMCs) for critical equipment and technical services.
• Coordinate with external vendors, contractors, and service providers to ensure timely and quality service delivery.
• Monitor vendor performance, service‑level agreements, and maintenance schedules.
• Support vendor evaluation, cost optimization, and contract renewals.

4. Electrical & MEP Operations

• Oversee electrical infrastructure, including HT/LT systems, power distribution, UPS, and DG sets.
• Ensure effective functioning of HVAC, chillers, MEP systems, and other critical utilities.
• Monitor electrical load management, energy consumption, and equipment efficiency.
• Ensure proper operation and maintenance of Fire & Life Safety (FLS) systems.
• Coordinate technical inspections, equipment testing, and statutory compliance activities.

5. Facility Compliance & Safety

• Ensure compliance with electrical safety standards, statutory requirements, and facility operating procedures.
• Maintain technical records, maintenance logs, equipment documentation, and compliance reports.
• Coordinate technical audits, safety inspections, and corrective actions.
• Identify potential operational risks and implement preventive measures.

6. Stakeholder & Team Coordination

• Coordinate with internal administration, facility management, engineering, and other functional teams.
• Supervise facility technicians and external service providers.
• Ensure timely resolution of technical issues and maintain uninterrupted facility operations.
• Prepare periodic reports on maintenance activities, equipment performance, and facility operations.Daily Supervision: Create duty rosters, monitor attendance, and assign daily tasks to support personnel.
• Language proficiency - Fluent in English, Kannada and Hindi

Educational Qualification

• Mandatory: B.E./B.Tech in Electrical Engineering.
• Candidates with a technical facilities management background are preferred.

Experience Required

• 6 to 10 years of relevant experience in Administration, Facilities Management, or Technical Facility Operations.
• Strong hands‑on experience in electrical engineering and hard services management.
• Experience working in high‑rise commercial buildings, hospitals, healthcare facilities, technology parks, or R&D laboratories.

Desired Candidate Profile

• Candidates with experience in technical facility management within the following organizations or similar environments will be preferred:
• JLL
• CBRE
• Cushman & Wakefield (C&W)
• Colliers
• Table Space
• ANSR
• Experience in managing technical facilities in hospitals, healthcare environments, commercial high‑rise buildings, technology parks, or R&D laboratories.
• Strong knowledge of HVAC, MEP, HT/LT systems, DG sets, UPS, chillers, and preventive maintenance.
• Experience in AMC management, vendor coordination, and critical equipment maintenance.
• Good communication, coordination, problem-solving, and team management skills.