Associate Finance Executive

Avaali Solutions Pvt. Ltd; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Job summary

Avaali Solutions Pvt. Ltd. in Bengaluru, India is seeking an experienced administrator to manage travel arrangements, expense reporting, and vendor coordination across departments.

The role requires ensuring policy compliance and maintaining accurate trackers with proper documentation. A background in Finance or Administration with 1–3 years of related experience is preferred. The position also covers processing invoices, supervising support staff, asset management, and ensuring records are up

Qualifications

• 1–3 years of experience in Finance, Accounts, Administration, Travel Desk, or related support functions.

Responsibilities

• Manage employee travel arrangements and coordinate with employees, customers, hotels, and travel agents.
• Ensure compliance with company travel policies and maintain accurate travel trackers with supporting documentation.
• Process and maintain employee expense reports and coordinate with Finance & Accounts for relevant transactions.
• Maintain vendor invoices, purchase orders, and payment trackers for reconciliation.
• Coordinate with Finance & Accounts for vendor invoice processing and payment follow-ups.
• Manage administrative requirements including office stationery, housekeeping, pantry items, and vendor coordination.
• Maintain records of administrative contracts, agreements, and related documentation.
• Supervise housekeeping, pantry, security, and other support staff.
• Reconcile company-owned and hired assets and monitor their maintenance.
• Maintain asset registers and support stock audits.
• Coordinate employee travel requirements, resolve travel-related queries, and compare travel costs against budgeted costs.
• Coordinate forex requirements for overseas travel.

Skills

Communication

Attention to detail

Organized

Interpersonal skills

Analytical skills

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

SharePoint

Finance & Accounting processes

Expense Management

Travel Administration

Asset Management

Documentation & Reporting

Stakeholder Management

Job description

• Manage employee travel arrangements and coordinate with employees, customers, hotels, and travel agents.
• Ensure compliance with company travel policies and maintain accurate travel trackers with supporting documentation.
• Process and maintain employee expense reports and coordinate with Finance & Accounts for relevant transactions.
• Maintain vendor invoices, purchase orders, and payment trackers for reconciliation.
• Coordinate with Finance & Accounts for vendor invoice processing and payment follow-ups.
• Manage administrative requirements including office stationery, housekeeping, pantry items, and vendor coordination.
• Maintain records of administrative contracts, agreements, and related documentation.
• Supervise housekeeping, pantry, security, and other support staff.
• Reconcile company-owned and hired assets and monitor their maintenance.
• Maintain asset registers and support stock audits.
• Coordinate employee travel requirements, resolve travel-related queries, and compare travel costs against budgeted costs.
• Coordinate forex requirements for overseas travel.

Qualifications

• 1–3 years of experience, preferably across various industries including the service industry.
• Good understanding of Finance & Administration processes.
• Knowledge of labour law-related processes such as EPF, PT, and ESIC.
• Experience in travel desk operations and employee expense report processing is preferred.
• Experience in documentation, employee records, and administrative processes.
• Strong verbal and written communication skills.
• Strong attention to detail with an organized and systematic approach.
• Good analytical and interpersonal skills.
• Ability to manage changing priorities and work in a fast-paced environment.

Tools & Skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• SharePoint
• Finance & Accounting processes
• Expense Management
• Travel Administration
• Asset Management
• Documentation & Reporting
• Stakeholder Management

Ideal Background

Candidates with 1–3 years of experience in Finance, Accounts, Administration, Travel Desk, or related support functions, preferably with exposure to the service industry. Candidates who have experience handling vendor coordination, invoices, expenses, travel arrangements, employee records, assets, and administrative processes would be a good fit.