Office Manager

Crossbow Cybersecurity; Bengaluru; On-site; INR 450,000 - 750,000; Full time

Benefits offered by this job

Competitive salary and benefits

Medical Insurance

Parental Support - Maternity cover

Retirement Benefits - PF Contribution

Opportunities for professional growth

Collaborative and inclusive work环境

Job summary

Crossbow Cybersecurity in Bengaluru is seeking a proactive Facilities & Travel Desk Coordinator to oversee daily facilities operations, including maintenance, housekeeping, security, and office services.

You will coordinate vendors, manage procurements and travel arrangements, maintain inventory, and support expense tracking, events, and employee logistics while ensuring compliance with policies and budgets.

Qualifications

• Strong coordination and organisational skills.
• Proven understanding of vendor management and procurement processes.
• Excellent communication and stakeholder handling skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Support daily facilities operations including maintenance, housekeeping, security, and office services.
• Coordinate with vendors and service providers to ensure timely, quality service delivery.
• Handle procurement activities including RFQs, vendor coordination, and documentation.
• Maintain inventory of office supplies and facility-related stock.
• Assist in travel desk and planning of internal events and employee logistics.
• Respond to operational issues and escalations in a timely manner.

Skills

Coordination

Vendor management

Communication

Time management

Education

Bachelor's degree in Business Administration, Commerce, or related field

Tools

MS Office

Job description

• Support daily facilities operations including maintenance, housekeeping, security, and office services
  


• Coordinate with vendors and service providers to ensure timely and quality service delivery
  


• Responsible for procurement activities including RFQs, vendor coordination, and documentation
  


• Maintain inventory of office supplies, pantry items, and facility-related stock
  


• Support invoice verification, expense tracking, and coordination with the Finance team
  


• Ensure compliance with company policies, safety standards, and regulatory requirements
  


• Maintain records, trackers, and documentation for operations, vendors, and assets
  


• Assist in workplace readiness including seating, space utilization, and employee support
  


• Coordinate visitor management, reception activities, and workplace logistics
  


• Support planning and execution of internal events, meetings, and employee engagement activities
  


• Act as a point of contact for basic IT asset coordination as per defined processes
  


• Respond to operational issues and escalation concerns in a timely manner
  

Travel & Accommodation Management:

• Manage end-to-end travel arrangements including flight, train, and cab bookings
  


• Coordinate hotel accommodations for employees and guests
  


• Liaise with travel vendors and agencies for cost-effective bookings
  


• Maintain travel records, approvals, and expense documentation
  


• Ensure adherence to company travel policies and budgets
  

Key Responsibilities

• Support daily facilities operations including maintenance, housekeeping, security, and office services
  


• Coordinate with vendors and service providers to ensure timely and quality service delivery
  


• Responsible for procurement activities including RFQs, vendor coordination, and documentation
  


• Maintain inventory of office supplies, pantry items, and facility-related stock
  


• Support invoice verification, expense tracking, and coordination with the Finance team
  


• Ensure compliance with company policies, safety standards, and regulatory requirements
  


• Maintain records, trackers, and documentation for operations, vendors, and assets
  


• Assist in workplace readiness including seating, space utilization, and employee support
  


• Coordinate visitor management, reception activities, and workplace logistics
  


• Support planning and execution of internal events, meetings, and employee engagement activities
  


• Act as a point of contact for basic IT asset coordination as per defined processes
  


• Respond to operational issues and escalation concerns in a timely manner
  

Travel & Accommodation Management:

• Manage end-to-end travel arrangements including flight, train, and cab bookings
  


• Coordinate hotel accommodations for employees and guests
  


• Liaise with travel vendors and agencies for cost-effective bookings
  


• Maintain travel records, approvals, and expense documentation
  


• Ensure adherence to company travel policies and budgets
  

Requirements

Key Skills

• Strong coordination and organisational skills
  


• Basic understanding of vendor management and procurement processes
  


• Proficiency in MS Office (Excel, Word, PowerPoint)
  


• Good communication and stakeholder handling skills
  


• Ability to manage multiple tasks and meet deadlines
  

Travel Desk Skills

• Experience in handling corporate travel bookings (flights, hotels, local transport)
  


• Familiarity with travel booking tools/portals and vendor coordination
  


• Understanding of travel policies, cost optimization, and approvals
  


• Strong planning and scheduling capabilities
  


• Attention to detail in managing itineraries and travel documentation
  

Education

Bachelor's degree in Business Administration, Commerce, or a related field

Key Success Factors

• High ownership and proactive approach
  


• Attention to detail and reliability
  


• Ability to work in a fast-paced environment
  


• Team player with a service-oriented mindset
  

Benefits

• Competitive salary and benefits
  


• Medical Insurance
  


• Parental Support - Maternity cover
  


• Retirement Benefits - PF Contribution
  


• Opportunities for professional growth
  


• Collaborative and inclusive work environment