Admin Manager

Darwinbox Digital Solutions Pvt. Ltd.; Gurugram District; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Masters’ Union in Gurugram is seeking an experienced Admin Manager to supervise daily administrative operations and ensure a smooth, well-organized workplace.

The role requires strong organizational and communication skills, vendor management, and the ability to handle multiple admin functions independently.

You will coordinate office maintenance, procurement, budgets, and compliance while supporting employees and driving efficiency.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5+ years in administration or facilities management.
• Strong vendor management and negotiation skills.
• Excellent organizational and communication abilities.
• Ability to work independently in a fast-paced environment.
• Proficiency with MS Office and administration tools.

Responsibilities

• Oversee day-to-day office administration and facility operations.
• Maintain a clean, safe, and professional workplace.
• Manage relationships with vendors, suppliers, service providers, and contractors.
• Procure office supplies, stationery, equipment.
• Monitor inventory and stock levels of office items.
• Coordinate maintenance, housekeeping, security, and facilities activities.
• Manage budgets, expenses, invoices, and vendor payments.
• Maintain records, documentation, agreements, and reports.
• Coordinate travel and logistics when required.
• Support employee needs related to workplace facilities.
• Ensure compliance with policies, safety standards, and statutory requirements.
• Identify opportunities to reduce costs and improve processes.
• Handle other admin responsibilities as assigned.

Skills

Administration

Facilities management

Vendor management

Procurement

Budget management

Communication

Organization

Multitasking

MS Office

Education

Bachelor's degree in Business Administration/Management

Tools

MS Office Suite

Job description

Founded in 2020, Masters’ Union is a new-age, industry-led university focused on business, technology, engineering, and entrepreneurship. Built around learning by doing, the institution combines academics with real-world projects, startup building, and global exposure, with the ambition of becoming one of the world’s top business schools and multidisciplinary universities over the next two decades.

Today, Masters’ Union has nearly 3,500 students across undergraduate, postgraduate, and executive programs, with almost half being experienced professionals. Spread across nearly 5 lakh square feet in Gurgaon and Manesar, the institution houses the PwC Center for Generative AI, a Bloomberg Lab, Gurgaon’s premier maker space, AI and robotics infrastructure, advanced bioengineering workshops, and startup incubation spaces, while also expanding into areas such as bioengineering and genetic engineering.

The institution is chaired by Manoj Kohli, former CEO of Bharti Airtel and former Country Head of SoftBank India. Its leadership ecosystem includes Vivek Gambhir, Pankaj Bansal, Sanjiv Bikhchandani, Amitabh Kant, and 30+ other founders, CEOs, investors, and policymakers who contribute to teaching and institution building.

Masters’ Union’s flagship postgraduate program has recorded the highest average salary among MBA-equivalent programs in India, with graduates placed at firms such as Bain & Company, Boston Consulting Group, Google, and Microsoft. The institution has also built one of the country’s strongest student startup ecosystems, with 10+ students pitching on Shark Tank India and 20+ students raising external funding for their ventures, alongside several successful creators and internet entrepreneurs.

About the role

We are looking for an experienced and proactive Admin Manager to oversee day-to-day administrative operations and ensure a smooth, efficient, and well-organized workplace. The ideal candidate will have strong organizational and communication skills, excellent vendor management abilities, and the capability to independently handle multiple administrative functions.

Specifically, this role will involve

• Managing and overseeing day-to-day office administration and facility operations.
• Ensuring the office is maintained in a clean, organized, safe, and professional manner.
• Managing relationships and coordination with vendors, suppliers, service providers, and contractors.
• Handling procurement of office supplies, stationery, equipment, and other administrative requirements.
• Monitoring inventory and maintain adequate stock levels of office and facility-related items.
• Coordinating office maintenance, repairs, housekeeping, security, and other facility-related activities.
• Managing administrative budgets, expenses, invoices, and vendor payments.
• Maintaining proper records, documentation, agreements, and administrative reports.
• Coordinating travel, accommodation, transportation, and other logistical requirements when required.
• Supporting employee requirements related to workplace facilities and administrative services.
• Ensuring compliance with office policies, safety standards, and applicable statutory requirements.
• Coordinating with internal teams and external stakeholders to resolve administrative issues efficiently.
• Identifying opportunities to improve administrative processes, reduce costs, and enhance workplace efficiency.
• Handling any other administrative responsibilities as assigned by management.

Ideal candidate will have

• 5+ years of experience in administration, facilities management, or a similar role.
• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Strong knowledge of office administration, facility management, procurement, and vendor management.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Good negotiation and problem-solving skills.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Proficiency in MS Office and other relevant administrative tools.
• Strong ownership, attention to detail, and ability to work independently.