Associate Director - Corporate Secretarial

Crisil; Mumbai; On-site; INR 2,500,000 - 3,500,000; Full time

Job summary

A leading financial services company in Mumbai is seeking an experienced Associate Director – Secretarial to manage secretarial operations and corporate actions. The ideal candidate will have 12-15 years of relevant experience in equity listed entities, preferably reporting directly to the main Company Secretary. Responsibilities include conducting Board meetings, managing compliance, and drafting corporate documentation. This role requires a strong understanding of regulatory changes and an ability to work under pressure.

Qualifications

• 12-15 years of relevant experience in an equity listed entity, preferably at a level directly reporting to main CS.
• Independent charge of the Board of material unlisted subsidiaries.

Responsibilities

• Management, control, and review of secretarial operations and corporate action projects.
• Conducting Board Meetings, Annual General Meetings, and Integrated Reporting.
• Drafting, reviewing, and ensuring quality control of Board/Committee documentation.
• Managing Integrated Annual Report drafting, issuance, and compliance management.
• Monitoring and analyzing changes in the regulatory landscape.

Skills

Strong analytical abilities

Problem solving

Organizational abilities

Design thinking

Ability to structure policies and frameworks

Confident, professional attitude

Self-discipline

Time management

Self-starter

Ability to work under pressure

Education

B.Com

ACS

LLB

Job description

Position

Associate Director – Secretarial

Reporting to

Company Secretary

Responsibilities

• Management, control and review of secretarial operations and corporate action projects.
• Design of policy and governance frameworks.
• Adept at performing secretarial functions like conducting Board Meetings, Annual General Meetings and Integrated Reporting.
• Potentially be expected to take charge as CS of a material unlisted subsidiary with Independent Board members.
• Design and oversight over key control procedures such as Related Party approvals, Regulation 30 etc.

KEY RESPONSIBILITIES:

Listed entity:

• Drafting, review and quality control of Board/Committee documentation – Agenda, minutes etc.
• Arrangements and participation in Board Meetings, Committee Meetings & General Meetings.
• Managing pre and post matters for smooth conduct of the Board, Committee & General Meetings.
• Managing Integrated Annual Report drafting and issuance process.
• Updating the Policies in line with the statutory amendments.
• Designing and monitoring corporate action projects – mergers, fund raising, buy-back, acquisitions.
• Managing the activities related to Postal Ballot.
• Managing compliances pertaining to declaration and distribution of dividend.
• Monitoring, analyzing changes in the regulatory landscape and its implementation.
• Review of ESOP allotment and Listing process.
• FEMA compliance in respect of ODI/FDI.

Unlisted entities:

• Independent charge of Board of material unlisted subsidiaries including conducting Board meetings.
• Oversight of overseas subsidiaries board and compliance management.
• B.Com, ACS, LLB

Experience

• 12-15 years of relevant experience in a equity Listed entity, preferably at a level directly reporting to main CS.

Knowledge and skills

• Strong analytical, problem solving & organizational abilities.
• Design thinking and analytical mindset.
• Ability to structure policies and frameworks.
• Confident, professional, positive attitude while dealing with senior Board members and other stakeholders.
• Demonstrate self-discipline & good time management.
• Self-starter & can work on multiple assignments under pressure.