Associate Accountant

Zibra Solutions; Ernakulam; On-site; INR 1,533,000 - 2,556,000; Full time

Job summary

Entri Jobs in Dubai seeks an Accounts Payable specialist to verify supplier invoices, ensure VAT accuracy, and post entries with proper approvals.

You will match invoices to POs, track open items, and coordinate with Procurement while maintaining audit-ready records in Odoo.

This role reports to the Dubai Finance team and requires meticulous records management and timely month-end closings.

Responsibilities

• Verify supplier invoices, amounts, VAT, tax details and supporting documents before postings.
• Match invoices with approved purchase orders, material requests and delivery notes.
• Check for duplicate invoices and ensure necessary approvals are obtained before posting.
• Prepare and maintain weekly open LPO reports.
• Coordinate with Procurement and other departments to collect pending invoices and supporting documents.
• Track outstanding items and escalate long-pending issues.
• Collect and process recurring travel, insurance and general expense invoices.
• Maintain invoice completeness records and identify missing invoices before month-end closing.
• Process approved cash purchase vendor bills against relevant purchase orders and material requests.
• Prepare accounting transfers to the appropriate employee or cash accounts for review.
• Obtain monthly supplier statements and reconcile them with the company ledger.
• Investigate missing invoices, credit notes, unmatched payments and balance differences.
• Prepare and submit the Credit Supplier Payables Report by the 15th of every month.
• Maintain the scrap-sale register based on delivery orders and deposit evidence.
• Record approved sales and bank deposits in Odoo and reconcile records with the ledger.
• Complete assigned invoice postings and follow-ups before the monthly closing cut-off.
• Prepare reports on missing invoices, open LPOs, supplier differences and potential accruals.
• Maintain proper electronic records and supporting documents for audit and review.

Tools

Odoo

Job description

• Verify supplier invoices, amounts, VAT, tax details and supporting documents before postings.
• Match invoices with approved purchase orders, material requests and delivery notes.
• Check for duplicate invoices and ensure necessary approvals are obtained before posting.
• Accounts Payable Follow-up
• Prepare and maintain weekly open LPO reports.
• Coordinate with Procurement and other departments to collect pending invoices and supporting documents.
• Track outstanding items and escalate long-pending issues.
• Travel and General Invoices
• Collect and process recurring travel, insurance and general expense invoices.
• Maintain invoice completeness records and identify missing invoices before month-end closing.
• Cash Purchase Accounting
• Process approved cash purchase vendor bills against relevant purchase orders and material requests.
• Prepare accounting transfers to the appropriate employee or cash accounts for review.
• Supplier Reconciliation and Reporting
• Obtain monthly supplier statements and reconcile them with the company ledger.
• Investigate missing invoices, credit notes, unmatched payments and balance differences.
• Prepare and submit the Credit Supplier Payables Report by the 15th of every month.
• Maintain the scrap-sale register based on delivery orders and deposit evidence.
• Record approved sales and bank deposits in Odoo and reconcile records with the ledger.
• Month-End and Documentation
• Complete assigned invoice postings and follow-ups before the monthly closing cut-off.
• Prepare reports on missing invoices, open LPOs, supplier differences and potential accruals.
• Maintain proper electronic records and supporting documents for audit and review.

Role Authority and Controls

• All transactions must follow established approval procedures.
• Physical cash collection, handling and bank deposits must remain with authorized UAE-based employees.
• All assigned work is subject to review and oversight by the Dubai Finance team.