Accounts Payable Executive

ATC Global Logistics; Mumbai City; On-site; INR 300,000 - 600,000; Full time

Job summary

ATC Global Logistics in Mumbai seeks an Executive Accounts Payable to manage day-to-day accounting operations including purchase booking, vendor payments, bank reconciliations and audit support.

You will ensure timely processing of invoices, perform ledger reconciliations, handle statutory payments like TDS/EPF, and assist in financial analysis and reporting.

This role requires meticulous records maintenance and coordination with vendors and internal teams to uphold accurate books.

Responsibilities

• Purchase Booking & Accounts Payable: Ensure timely and accurate booking of purchase invoices of direct & indirect expenses.
• Vendor Payments: Prepare and process vendor payments accurately and within agreed timelines.
• Ledger Reconciliation: Conduct periodic reconciliation of vendor and other relevant ledger accounts.
• Statutory Compliance: TDS Payments, EPF Payment, PT Payment.
• Audit Support: Provide documents and support during internal and statutory audits.
• Financial Support: Assist in financial analysis and reporting activities.
• Documentation: Maintain proper records for accounting and legal requirements.

Job description

JOB DESCRIPTION Executive Accounts Payable

Job Purpose

To handle day-to-day accounting operations including purchase booking, vendor payments, bank reconciliations, Vendor reconciliation, statutory payments, and audit support, ensuring accurate books of accounts.

Purchase Booking & Accounts Payable

• Ensure timely and accurate booking of purchase invoices of direct & indirect expenses.
• Verify vendor invoices, supporting documents, cost sheets and relevant approvals before booking.
• Monitor purchase booking turnaround time in relation to vessel sailing dates
• Identify discrepancies in cost sheets and coordinate for timely correction.
• Ensure invoices are processed within defined timelines.

Vendor Payments

• Prepare and process vendor payments accurately and within agreed timelines.
• Ensure payments are released within the applicable credit period and without unnecessary delays.
• Coordinate with vendors and internal departments for pending invoices and payment-related queries.
• Maintain vendor satisfaction through timely and accurate payment processing.

Ledger Reconciliation

• Conduct periodic reconciliation of vendor and other relevant ledger accounts.
• Follow up with concerned departments/vendors for missing documents and invoices.
• Ensure reconciliation differences are investigated and resolved promptly.
• Conduct daily Bank reconciliations

Statutory Compliance:

• TDS Payments, EPF Payment, PT Payment

Audit Support:

• Provide documents and support during internal and statutory audits.

Financial Support

• Assist in financial analysis and reporting activities.

Documentation:

• Maintain proper records for accounting and legal requirements.