Sr. Executive-Accounts & Finance

Max Healthcare; Gurugram District; On-site; INR 450,000 - 650,000; Full time

Job summary

Max Healthcare is seeking an Accounts Payable professional to manage purchase invoices, perform 3-way matching (PO–GRN–Invoice) and resolve discrepancies with stakeholders. The role involves maintaining vendor accounts, processing payments, monitoring ageing, and supporting month-end closing and audits.

Experience in ERP and MSME compliance is desirable. The ideal candidate will coordinate with Stores and Procurement, ensure accurate entries, and maintain FAR records with meticulous attention to

Responsibilities

• Process and verify purchase invoices against PO and GRN.
• Perform 3-way matching (PO–GRN–Invoice) and resolve invoice discrepancies with stakeholders.
• Maintain vendor accounts and perform vendor reconciliations.
• Verify GRNs and coordinate with Stores and Procurement teams to resolve receipts and discrepancies.
• Prepare and process vendor payments based on approved invoices, terms and due dates.
• Monitor vendor payment ageing and ensure timely payments with proper documentation.
• Handle inventory accounting, including stock reconciliation and variance investigation.
• Maintain and regularly update the Fixed Asset Register (FAR).
• Process asset additions, disposals, transfers, capitalization, and depreciation per policy.
• Support month-end closing (AP ageing, accruals, provisions, reconciliations).
• Prepare MSME vendor data/records for MSME return/compliance requirements.
• Validate MSME vendor outstanding balances, payment status and ageing for statutory reporting.
• Ensure accurate accounting entries in ERP with supporting documentation.
• Support internal and statutory audits with schedules, reconciliations, invoices, GRNs, and FAR records.

Job description

• Process and verify purchase invoices against Purchase Orders (PO) and Goods Receipt Notes (GRN).
• Perform 3-way matching (PO–GRN–Invoice) and resolve invoice discrepancies with relevant stakeholders.
• Maintain vendor accounts, perform vendor reconciliations, and resolve outstanding balances.
• Verify GRNs and coordinate with Stores and Procurement teams to resolve pending receipts and discrepancies.
• Prepare and process vendor payments based on approved invoices, payment terms, and due dates.
• Monitor vendor payment ageing and ensure timely payments while maintaining proper payment documentation.
• Handle inventory accounting, including stock reconciliation and investigation of variances.
• Maintain and regularly update the Fixed Asset Register (FAR).
• Process asset additions, disposals, transfers, capitalization, and depreciation in accordance with company policies.
• Support month-end closing, including AP ageing, accruals, provisions, and account reconciliations.
• Prepare and maintain MSME vendor data and records for periodic MSME return/compliance requirements.
• Validate MSME vendor outstanding balances, payment status, and ageing to support timely statutory reporting.
• Ensure accurate and timely accounting entries in ERP with proper supporting documentation.
• Support internal and statutory audits by providing schedules, reconciliations, invoices, GRNs, vendor payment details, and FAR records.