Assistant Registrar

Sunstone Education; Dehradun; On-site; INR 300,000 - 450,000; Full time

Job summary

Sunstone Education in Dehradun invites applications for a roles encompassing academic and student administration, examination coordination, and documentation management. You will support the Registrar and collaborate with departments, faculty, and administrative teams to ensure policy adherence, scheduling, and timely record-keeping.

The role requires maintaining calendars, processing admissions and enrollment, handling certificates, transcripts, and letters, and assisting in institutional

Responsibilities

• Academic Administration: Support the Registrar in the smooth functioning of academic and administrative activities.
• Coordinate with academic departments, faculty members, students, and administrative teams.
• Ensure implementation of academic policies, procedures, and institutional guidelines.
• Maintain and monitor academic calendars, schedules, and important deadlines.
• Coordinate faculty-related academic documentation and records.
• Assist in organizing academic meetings, committees, and institutional events.
• Student Administration: Maintain accurate student records, databases, and academic documentation.
• Coordinate student admissions, registrations, enrollment, and related processes.
• Address and resolve student queries related to academic and administrative matters.
• Coordinate with departments regarding attendance, academic performance, student progression, and related records.
• Ensure timely issuance and maintenance of student-related documents, certificates, transcripts, and letters.
• Examination & Assessment: Coordinate examination-related activities, including scheduling, invigilation, assessment, and result processing.
• Maintain confidentiality and accuracy of examination records.
• Coordinate with faculty members for submission of marks, grades, and examination-related documents.
• Assist in the preparation and declaration of examination results.
• Support the resolution of examination-related student queries and grievances.
• Documentation & Compliance: Maintain official university records, registers, files, and documentation.
• Prepare reports, letters, notices, circulars, minutes of meetings, and other official communications.
• Ensure timely submission of reports and documents to internal and external stakeholders.
• Support accreditation, statutory, regulatory, and audit-related documentation.
• Maintain confidentiality of institutional and student information.
• Coordination & Operations: Coordinate with internal departments to ensure smooth execution of academic and administrative processes.
• Follow up on pending tasks and ensure timely closure.
• Assist in implementing new academic and administrative processes.
• Support senior management in special projects and institutional initiatives.
• Identify operational gaps and recommend process improvements.

Job description

Key Responsibilities

Academic Administration

• Support the Registrar in the smooth functioning of academic and administrative activities.
• Coordinate with academic departments, faculty members, students, and administrative teams.
• Ensure implementation of academic policies, procedures, and institutional guidelines.
• Maintain and monitor academic calendars, schedules, and important deadlines.
• Coordinate faculty-related academic documentation and records.
• Assist in organizing academic meetings, committees, and institutional events.

Student Administration

• Maintain accurate student records, databases, and academic documentation.
• Coordinate student admissions, registrations, enrollment, and related processes.
• Address and resolve student queries related to academic and administrative matters.
• Coordinate with departments regarding attendance, academic performance, student progression, and related records.
• Ensure timely issuance and maintenance of student-related documents, certificates, transcripts, and letters.

Examination & Assessment

• Coordinate examination-related activities, including scheduling, invigilation, assessment, and result processing.
• Maintain confidentiality and accuracy of examination records.
• Coordinate with faculty members for submission of marks, grades, and examination-related documents.
• Assist in the preparation and declaration of examination results.
• Support the resolution of examination-related student queries and grievances.

Documentation & Compliance

• Maintain official university records, registers, files, and documentation.
• Prepare reports, letters, notices, circulars, minutes of meetings, and other official communications.
• Ensure timely submission of reports and documents to internal and external stakeholders.
• Support accreditation, statutory, regulatory, and audit-related documentation.
• Maintain confidentiality of institutional and student information.

Coordination & Operations

• Coordinate with internal departments to ensure smooth execution of academic and administrative processes.
• Follow up on pending tasks and ensure timely closure.
• Assist in implementing new academic and administrative processes.
• Support senior management in special projects and institutional initiatives.
• Identify operational gaps and recommend process improvements.