Executive Administrative Assistant

VySystems; Chennai District; On-site; INR 300,000 - 500,000; Full time

Job summary

VySystems is seeking a detail-oriented Executive Admin professional based in Chennai, Tamil Nadu. The candidate will manage employee expense reports, ensuring compliance with Travel & Expense policies, and provide critical support to stakeholders.

Qualified individuals should possess experience in Expense Management, Workday, and Concur. The role involves validating claims, maintaining accurate records, and assisting team training among other responsibilities.

Qualifications

• 2-5 years of experience in Expense Management and Travel & Expense Operations.
• Hands-on experience with Workday and/or Concur.
• Strong stakeholder management and communication skills.

Responsibilities

• Prepare, review, and process employee expense reports in Workday.
• Ensure compliance with company Travel & Expense policies.
• Monitor and track pending, approved, and rejected expense reports.

Skills

Expense Management

Workday

Concur

Stakeholder Management

Compliance

MS Office

Education

Graduate in Commerce or Business Administration

Job description

Experience: 2–5 Years (SPE) | 5+ Years (SME)

Shift: Rotational Shifts

Work Mode: Work from Office

Job Description

We are looking for a detail-oriented and process-driven Executive Admin professional to manage employee expense reports, ensure compliance with Travel & Expense (T&E) policies, and provide efficient support to stakeholders. The ideal candidate should have experience in Workday, Concur, expense management, and shared services operations.

• Prepare, review, and process employee expense reports in Workday.
• Validate expense claims against receipts and supporting documents.
• Ensure compliance with company Travel & Expense (T&E) policies.
• Coordinate with employees, managers, and finance teams to resolve queries.
• Monitor and track pending, approved, and rejected expense reports.
• Maintain accurate records and audit-ready documentation.
• Generate periodic reports and ensure SLA adherence.
• Support escalations and resolve complex expense-related issues.
• Identify process improvement opportunities and support compliance reviews.
• Train and guide team members on expense management processes (SME level).

Required Skills

• Experience in Expense Management and Travel & Expense (T&E) Operations.
• Hands‑on experience with Workday and/or Concur.
• Strong stakeholder management and communication skills.
• Good understanding of compliance and financial processes.
• Proficiency in MS Office applications.
• High attention to detail and ability to manage deadlines.

Qualification

• Graduate in Commerce, Business Administration, or a related field.
• Experience in Finance Operations, HR Shared Services, or Expense Management is preferred.