AP and T&E Specialist

Navsan; Hyderabad; Hybrid; INR 350,000 - 500,000; Full time

Job summary

Navsan is seeking an AP Purchase Ledger Clerk – Expenses in Hyderabad to manage end-to-end Travel & Expense processing, ensuring compliance with company policies and timely reporting. The role reports to the Management Accountant within Group Finance.

The candidate should have experience in accounts, be able to supervise a team, and handle confidential data, with proficiency in Excel and accounting software such as Microsoft Dynamics or Vision. UK expense processing knowledge is essential.

Qualifications

• Experience in an accounts/finance department in a professional services environment.
• Experience supervising a team.
• Knowledge of UK expense processing.

Responsibilities

• Manage end-to-end Travel & Expense processing with adherence to policies and SLAs.
• Review expense reports and ensure processing within the agreed SLA.
• Ensure accurate expense coding, VAT compliance and proper documentation.
• Follow up on expenses not submitted/approved.
• Perform payment proposals and posting activities manually.
• Support month-end activities and manage workloads.
• Guide team on exceptions and process queries.
• Prepare management reports on T&E operations for stakeholders.
• Track productivity and quality metrics to identify improvements.
• Handle mailbox queries and resolve them promptly.
• Maintain relationships with stakeholders and resolve discrepancies timely.
• Update SOPs with new scenarios regularly.
• Provide holiday cover for the team.

Skills

Team supervision

UK expense processing

Microsoft Excel

Finance & accounting

Tools

Microsoft Dynamics

Vision

Job description

Greetings from NAVSAN!

JOB DESCRIPTION

• Name (if applicable):
• Job Title: AP Purchase Ledger Clerk - Expenses
• Group Finance
• Department:
• Location: Hyderabad
• Reporting to: Management Accountant
• Manages: N/A
• Director Controllership UK & Europe, Group Finance Team, Senior Management
• Team, Division and Department Heads, other internal departments

Navsan is a global firm enabling business transformation through innovative, expert and technology-driven solutions. Its collaborative approach ensures seamless integration with client ecosystems, driving consistency and measurable impact. Since 2020, it has helped organizations achieve sustainable growth by aligning people, processes, and technology with strategic business goals. With expertise in Business Process Improvement, Business Process Outsourcing, AI & Automation, Customer & Brand Insights and Captive Setup Services, Navsan delivers efficient, scalable, and outcome-focused solutions.

Job Context

Operating across time zones through a Follow-the-Sun model, Navsan provides continuous support and service excellence worldwide. Backed by strong client retention and a proven delivery track record, Navsan is committed to innovation, integrity, and creating lasting value. For more information, please visit: https://navsan.com/

Overall Responsibility

Processing Travel & Expense claims and supporting month-end activities.

Specific Duties & Responsibilities

• Manage the end-to-end Travel & Expense (T&E) process, ensuring adherence to company policies and compliance requirements.
• Review expense reports and ensure all expenses are processed within the agreed SLA.
• Ensure accurate expense coding, VAT compliance, and proper documentation for all expenses.
• Follow up on expenses not submitted/approved.
• Perform Payment proposal and payment posting activities manually.
• Manage workloads effectively during month-end activities.
• Manage and provide guidance and support to team members on exception handling and process-related queries.
• Prepare management reports and status updates on T&E operations to stakeholders and management.
• Track productivity and quality metrics and identify opportunities for process improvement.
• Handle Mailbox queries and provide resolution on same day.
• Maintain good relationship with internal and external stakeholders and deal with queries/discrepancies in timely manner.
• Make sure all new scenarios are updated in the SOP's regularly.
• Holiday cover for other resource from the same team.
• Other ad-hoc duties as and when required.

Key Performance Indicators

• Completing work accurately and on time.

Essential

• Experience of working in an accounts/finance department within a professional services environment.
• Experience of supervising team.
• UK Expense processing knowledge.

Qualifications, experience & type of individual required

• Intermediate Microsoft Excel skills and experience of using an accountancy software package such as Microsoft Dynamics/Vision
• Able to produce information of high quality to strict deadlines and be flexible to ensure deadlines are consistently met
• Confidence to deal with finance and non-financial customers (internal) at all levels
• Experience of dealing with confidential data and be trustworthy
• Interested in pursuing a career in finance

Working Conditions

9:00 17:00 (1 hour lunch break) UK Time

This Job Description does not constitute a comprehensive list of duties/responsibilities but serves to identify the main responsibilities of the job. The Company reserves the right to make amendments to this description as and when the changing needs of the business so demand. In the event of any question arising on general interpretation of this Job Description this will be resolved by the Managing Director.

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