Assistant Manager - Secretarial and Legal

Tata CLiQ Fashion; Maharashtra; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Tata CLiQ Fashion is seeking an Assistant Manager (Secretarial) in Mumbai to ensure legal compliance under the Companies Act, SEBI regulations, FEMA, and related laws. The role supports governance and maintains robust regulatory reporting.

Ideal candidates hold a Company Secretaries qualification (ACS) with 6–8 years post-qualification experience; LLB is preferred. Strong drafting, MCA portal, and MS Office skills are essential.

Qualifications

• Qualified Company Secretary (ACS) with 6–8 years post-qualification experience.
• LLB or legal background is a plus but not mandatory.

Responsibilities

• Ensure compliance under Companies Act, SEBI regulations, FEMA and other applicable laws.
• Assist in monitoring the compliance framework and governance reporting.
• Coordinate with regulators (MCA, ROC, SEBI, RBI) and auditors.
• Assist in convening and documenting Board, Committee and General Meetings.
• Prepare and file notices, agendas, resolutions, minutes and explanatory statements.
• Maintain records for internal and statutory audits and prepare secretarial reports under SEBI regulations.
• Oversee online compliance management tools and internal controls.

Skills

Companies Act knowledge

Drafting skills

MCA portal proficiency

MS Office

Attention to detail

Communication & coordination

Education

Company Secretary (ACS)

LLB (preferred)

Tools

MS Office

MCA portal

Job description

Job Description: Assistant Manager (Secretarial)

Location: Mumbai

Industry: Ecommerce and Retail

Experience: Approx 6-8 years (post-qualification)

Qualification: Qualified Company Secretary (ACS); LLB preferred

Job Purpose:

• To assist the Company in ensuring compliance with statutory and regulatory requirements under the Companies Act, SEBI regulations, FEMA, and other applicable laws, and support the corporate governance function.
• To assist in the monitoring and reporting of the compliance framework of the organization by ensuring adherence to applicable laws, regulations, and internal policies.

Key Responsibilities:

• Statutory Compliance Regulatory Filings and Liaisons:
• Ensure timely compliance under the Companies Act, 2013 and rules thereof.
• Prepare and file forms with the Ministry of Corporate Affairs (MCA) and Corporate Actions.
• Liaise with regulators like MCA, ROC, SEBI, RBI (for FEMA-related matters), and Holding Company.
• Coordinate with Secretarial and Statutory auditors.
• Board & Shareholder Meetings:
• Assist in convening, conducting, and documenting Board, Committee, and General Meetings.
• Draft notices, agendas, resolutions, minutes, and explanatory statements.
• Follow-up on actionable items arising from meetings.
• Secretarial Audits & Reporting:
• Assist in coordination with Secretarial Auditors.
• Prepare annual secretarial compliance report and disclosures under SEBI regulations.
• Maintain records for internal and statutory audits.
• Compliance Monitoring & Reporting:
• In-charge of Online Compliance Management Tool and internal controls.
• Conduct periodic compliance reviews and compliance internal audits.
• Maintain compliance trackers and regulatory filing schedules.
• Monitor regulatory updates and assess impact on business operations.

Required Skills:

• Strong knowledge of the Companies Act, and other corporate law.
• Excellent drafting and documentation skills.
• Working knowledge of MCA portal.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Attention to detail and high level of integrity.
• Strong communication and coordination skills.

Preferred Qualifications & Experience:

• Company Secretary with Around 6-8 years of relevant experience.
• Experience with a Practicing Company Secretary Firm or Law Firm will be preferred but not must.
• LLB or legal background is a plus but not must.