Assistant Manager, Project coordination

Jones Lang LaSalle Incorporated; Gurugram District; On-site; INR 1,250,000 - 1,800,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Gurugram is seeking a proactive HR – Workplace Experience (WPX) Coordinator to support enterprise workplace projects, governance reporting, and stakeholder management. You will own data updates in the Workplace Property Tool and help drive timely project progress.

You will coordinate with Engineering, RE, SCM and Finance to ensure smooth governance, deliver dashboards, and maintain meticulous documentation for leadership reviews.

Qualifications

• 4–5 years of experience in Project Coordination or PMC.
• Experience in Facilities Projects, HVAC or Building Services.
• Experience in managing project MIS and reporting.

Responsibilities

• Coordinate multiple workplace projects across Corporate and Circle teams; track progress, dependencies and action items.
• Own updates on the Workplace Property Tool; ensure data accuracy and timely reporting.
• Prepare weekly, monthly and executive dashboards; maintain governance records.
• Coordinate with Circle Workplace Leads, Engineering, RE, SCM, Finance and external PMCs.
• Maintain project repositories; track approvals, drawings and change requests.

Skills

Functional Project Coordination

Stakeholder Management

MIS

Data Analysis

Documentation

Education

Bachelor's Degree in Mechanical Engineering (HVAC Preferred)

Tools

MS Excel

Power BI

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Function

HR – Workplace Experience (WPX)

Location

Gurugram (Corporate Office)

Reporting To

DGM – Program Management

Purpose of the Role

Support program governance by coordinating enterprise workplace projects through centralized tracking, reporting and stakeholder management. The role will own project coordination through the Workplace Property Tool, ensuring timely updates, governance reporting, documentation and milestone tracking while enabling technical teams to focus on engineering and project delivery.

Education

Bachelor's Degree in Mechanical Engineering (HVAC Preferred)

Certification

Certification in Project Management (Preferred)

Experience

4–5 years of experience in Project Coordination, PMC, Facilities Projects, HVAC or Building Services. Experience in managing project MIS and reporting. Exposure to commercial office projects or corporate real estate is preferred.

Key Responsibilities

• Project Coordination: Coordinate multiple workplace projects across Corporate and Circle teams. Track project progress, dependencies and action items. Ensure timely follow-up on pending approvals and deliverables. Support governance meetings and project reviews.
• Workplace Property Tool Management: Own project updates on the Workplace Property Tool. Ensure data accuracy, completeness and timely reporting. Monitor project status and elevate delays. Support digitization initiatives and system enhancements.
• MIS & Governance: Prepare weekly, monthly and executive dashboards. Maintain project documentation, trackers and governance records. Generate analytical reports for leadership reviews. Support audit and compliance documentation.
• Stakeholder Coordination: Coordinate with Circle Workplace Leads, Engineering, RE, SCM, Finance and external PMCs. Track action closures from governance meetings. Ensure timely communication across project stakeholders.
• Documentation: Maintain project repositories. Track approvals, drawings, BOQs and change requests. Support knowledge management and process documentation.

Key Competencies

• Functional Project Coordination
• HVAC/Building Services Knowledge
• MIS & Dashboard Management
• PMO Support
• Documentation Control
• MS Excel & Power BI
• Project Tracking Tools
• Data Analysis
• Behavioural Planning & Organizing
• Attention to Detail
• Communication
• Collaboration
• Ownership
• Analytical Thinking
• Time Management

Success Measures (KPIs)

• Accuracy and timeliness of project MIS.
• Project milestone tracking compliance.
• Timely closure of governance action items.
• Workplace Property Tool data accuracy.
• Dashboard and reporting quality.
• Stakeholder responsiveness.
• Reduction in overdue approvals and pending actions.

Location

On-site –Gurugram

Work Hours

Scheduled Weekly Hours: 40

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.