Facilities Services Co-ordinator

Jones Lang LaSalle Incorporated; India; On-site; INR 420,000 - 660,000; Full time

Benefits offered by this job

Total Rewards Program

Competitive pay

Benefits package

Equal Opportunity Employer

Job summary

Jones Lang LaSalle Incorporated (JLL) seeks a Facilities Coordinator for our Operations Integrated Facilities Management team in Gurugram, India. You will act as the Site Manager’s on-site support, conducting routine inspections and coordinating admin duties while driving cost-saving improvements.

In this role, you will work closely with clients and suppliers to address facility-related needs, ensure service levels, and uphold safety and compliance standards.

Qualifications

• Prior experience in facilities, property management, hospitality or related fields.
• Understanding of local occupational health and safety requirements, critical facilities and vendor management.
• Knowledge of various property systems.

Responsibilities

• Providing onsite support as Site Manager’s trusted right hand on facilities-related activities; perform site inspections and ensure processes and best practices are implemented.
• Meet client facilities needs by coordinating with clients and suppliers onsite to identify enquiries and requirements, manage messaging, respond promptly, build relationships.
• Ensuring workplace safety and risk management; implement disaster recovery and business continuity plans and follow escalation procedures.

Skills

Facilities management

Vendor management

Customer service

Tools

Asset management systems

Risk management software

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator - Operations Integrated Facilities Management – Leading Global Technology company (India) Here in Gurugram we manage multiple sites, hosting over 2000 people. Our client’s mission "to organize the world's information and make it universally accessible and useful" has helped it become one of the few companies in the world worth more than one trillion US dollars. The Asia Pacific region is an important part of our client’s success: occupying 65 offices across 13 countries. JLL helps our client achieve its ambitions by delivering the services and supporting the spaces that enables their business to thrive. Kick start your career by working in a team managing some of the world's most inspiring office spaces. With nearly 10 million square feet of office space across Asia, there is plenty of room to grow! The JLL account team has developed a unique culture, drawing and adapting from JLL and our client’s way of working and thinking.

What this job involves:

Providing onsite support you will be the Site Manager’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained. Where can processes be improved? How can we save costs? These are questions that will be at the forefront of the team’s thinking. You, too, will always have an eye on this, contributing suggestions as they arise. You’ll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination. You’ll need to ensure we hit key performance indicators and meet our service level agreements.

Meeting the clients’ facilities needs At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements such as follows :-

• Ensure messaging is consistent and in line with requests received from the user.
• Respond to user inquiries and concerns promptly and with courtesy and enthusiasm.
• Build relationships by engaging clients in genuine, personable conversations.
• Create WOW experiences by anticipating client needs and seizing the moment; acting on them before being requested.

Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk‑free

Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed. At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures and comply with the firm’s guidelines and strategies.

• Passion for service
• Do you have prior experience in facilities, property management, hospitality or other related fields?
• Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management?
• Are you knowledgeable in various property systems?

Team player JLL’s unmatched excellence is only made possible by teamwork—a core value we want you to possess. As the Facilities Coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track‑record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our ‘I am JLL’ core behaviours is also under your mandate.

Client focused enthusiast It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent communicator who always faces customers with a smile , even when times get rough occasionally.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

What you can expect from us:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Location: On‑site –Gurugram, HR Scheduled Weekly Hours: 48

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.