Assistant Manager - EXIM

Ask Athena; Mumbai; On-site; INR 1,500,000 - 2,300,000; Full time

Job summary

Ask Athena is seeking an experienced Documentation Lead to manage export/import documentation, invoicing, and cross-functional coordination. The role requires ensuring timely delivery of paperwork for cargo clearance and adherence to customs rules, with responsibility for SOPs and process improvements.

The candidate should have postgraduate EXIM/Commerce background, 8+ years of relevant experience, and be comfortable with frequent travel. Strong English communication is essential.

Qualifications

• Postgraduate with EXIM and commercial skills.
• 8+ years in the above function and experience in leading a team.
• Good English communication and willingness for frequent travel.

Responsibilities

• Manage third-party inspection knowledge and documentation.
• Generate sales invoices in ERP and forward to customers on time for cargo clearance.
• Handle documentation for shipments under L/C and coordinate with supplier/customer and bank.
• Arrange third-country endorsement documents where required.
• Ensure right documentation is sent to customers/distributors per local customs rules.
• Print and file all necessary documentation and update SOPs.
• Coordinate with Planning/Sales/Finance/Audit and other cross-functional teams.
• Set SOPs and simplify processes.

Skills

Management Skill

Coordination & Communication

Cost oriented

Can do attitude

Team Player & Accountability

Education

Postgraduate in EXIM/Commerce

Tools

Infor LN ERP

MS Office

Job description

Documentation

• Should have knowledge of third-party inspection.
• Generation of sales Invoices in ERP and timely forwarding to customers as per their requirements on time for hassle-free cargo clearance at the destination.
• Handling specific documentations for shipments under L/C, to follow up with the supplier/customer and bank till cargo and payment receipt.
• Arranging third-country endorsement documents since some countries have restrictions on each other's direct documentation. (for eg.: UAE and Qatar)
• Responsible for correct documentation, which needs to be sent to Customers / Distributors as per their local customs rules.
• Any other assignment & responsibility entrusted by Management from time to time.
• Printing & filing all necessary documentation.

Systems & Processes

• Drive and facilitate activities that improve coordination and communication with Planning / Sales / Finance / Audit department and other cross-functional departments.
• Responsible for sales Invoicing from new LN systems and ensuring timely delivery to Customers / Distributors with all related supporting documents.
• Setting SOP’s & simplifying process.

Team Management

• Work closely with subordinates to complete all task timely manner and create well-motivated human assets.

Postgraduate with EXIM and commercial skills.

Experience Requirements

8+ years in the above function. Experience in leading a team.

Mobility/Travel : Frequent

Computer Skills

Basic knowledge of MS Office/Excel/Word & working knowledge of an ERP Infor LN Systems.

Language

Good spoken and written English.

Critical Job Competencies Requirements (max. 5)

• Management Skill

  Able to manage the day-to-day activities with required output.

  Quick decision maker related to Export and Import. Should have updated knowledge of customs rules & regulations.

• Coordination & Communication skill

  Should have better knowledge in area of negotiation i.e., Freight negotiation, transit time, volume discounts, Forwarder / Shipping line reliability etc.Ability to multitask & seamlessly coordinate with multiple concerns.

• Cost oriented skill

  To deliver at a cost-effective solution.

• Can do attitude

  Innovative, energetic and result oriented. Open minded and flexible in a fast-paced changing environment.

• Team Player & Accountability

  Able to work with others, sense of teamwork, adaptability to change, willing to help & share with others when needed. Strong sense of ownership, be self-accountable for the qualities of the scope of work .