Assistant Manager – Compliance EHS & Administration

Shevie; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Shevie in Mumbai seeks an experienced Compliance professional to manage audits, risk management, and office supervision. The role covers SA8000/SEDEX/SMETA, BSCI, ISO standards, and client-specific codes of conduct, with duties including audit preparation, on-site execution, CAP development, and robust documentation.

The candidate should have a Bachelor’s degree and 5–6 years in manufacturing/audit settings, capable of coordinating cross-functional teams, updating SOPs, and training staff on

Qualifications

• Bachelor's degree and relevant certifications.
• 5–6 years of professional work experience in production/manufacturing auditing, risk management, or related areas.
• Experience with social and technical audits (SA8000, SEDEX/SMETA, BSCI) and ISO standards.

Responsibilities

• Audit preparation: gather policies, certifications, reports and ensure standards compliance.
• Audit execution: serve as primary contact for auditors and clients, guide through processes and facilities.
• Post-audit: analyze findings, prepare CAPs and monitor timely implementation.
• Documentation: keep up-to-date audit records and SOPs; update procedures based on audit feedback.
• Staff training on compliance topics such as health & safety, environmental standards, and labour laws.
• Coordinate with certification agencies and ensure client expectations are met.
• Oversee office operations and supervise facility maintenance and vendor coordination.

Skills

Strong communication

Strong organization

PowerPoint

Excel

Word

Flexible hours

Education

Bachelor's degree

Tools

MS Office

Job description

Bachelor's Degree from recognised university along with necessary certifications. Professional work experience of 05 to 06 years preferably from production / manufacturing industry preferably from Garment industry in Auditing, risk management etc.

Required Skills and Responsibilities:

• Strong written and verbal communication skills
• Strong organization skills with a problem-solving attitude
• Proficiency in Microsoft PowerPoint, Excel, and Word
• Ready to work in flexible hours (Regular timings 10 am to 06pm)

Job Description:

Compliance - 70% workload

Handling all Social and Technical Audits such as SA8000/SEDEX/SMETA/ BSCI, ISO 9001, ISO 14001, ISO 45001 Clients Audits (especially for European clients) etc.

1. Audit Preparation

Collect and organize all necessary documentation (policies, certifications, reports).

Ensure compliance with standards such as SA8000, ISO, BSCI, SEDEX, or client-specific codes of conduct.

Coordinate with internal departments to gather audit-related data.

Conduct pre-audit internal assessments to identify and resolve gaps.

2. Audit Execution

Act as the primary point of contact for auditors and client representatives.

Facilitate on-site audits by guiding auditors through processes, documentation, and facilities.

Ensure smooth coordination between auditors and relevant factory personnel.

3. Post-Audit Responsibilities

Review and analyse audit findings and reports.

Prepare Corrective Action Plans (CAPs) and ensure timely implementation.

Maintain records of audit outcomes and follow-up actions.

4. Documentation & Reporting

Maintain up-to-date records of all audits, certifications, and compliance reports.

Ensure documentation aligns with legal and client requirements.

Regularly update Standard Operating Procedures (SOPs) based on audit feedback.

Conduct training sessions for staff on compliance topics (e.g., health & safety, environmental standards, labor laws).

Promote awareness of social responsibility, ethical practices, and sustainability.

Monitor changes in local and international compliance regulations.

Recommend and implement process improvements to enhance audit readiness.

Encourage automation and innovation in compliance tracking and reporting.

7. Coordination with Certification Agencies

Communicate with Certification Agencies regarding audit schedules, requirements, and outcomes.

Ensure client-specific compliance expectations are met consistently.

1. Office Operations & Supervision

Oversee daily office activities to ensure smooth and efficient functioning.

Conduct regular rounds of the factory floor to maintain discipline and order.

Ensure adherence to company policies and safety standards.

2. Vendor & Facility Coordination

Liaise with assistants and external vendors (Housekeeping, Security, Electrical, Plumbing, Carpentry) to ensure timely service delivery.

Manage and monitor Annual Maintenance Contracts (AMCs) for services like Air Conditioning, IT Support, Fire Safety Systems, Water Purifiers, Pest Control etc.

3. Cleanliness & Hygiene

Maintain high standards of cleanliness and hygiene across office and factory premises.

Ensure regular sanitation and upkeep of common areas.

4. Infrastructure & Inventory Management

Manage seating arrangements, asset allocation, and inventory tracking.

Ensure timely updates of data related to infrastructure and resources.

Monitor and maintain office equipment and supplies.

5. Stakeholder Communication

Act as a liaison between executives and internal/external stakeholders.

Facilitate smooth communication and coordination across departments.

6. MIS Reporting

Maintain Management Information Systems (MIS) for Daily expenses, Track and report administrative costs and resource usage.

7. Event & Insurance Management

Organize and coordinate internal and external events.

Manage group health insurance for new and existing employees, including onboarding and renewals.

8. Additional Responsibilities

Take on other administrative tasks as needed to support business operations.

Be proactive in identifying and resolving workplace issues.