Assistant Manager - Admin and Purchase

IncepBio; Bengaluru; On-site; INR 450,000 - 550,000; Full time

Job summary

IncepBio in Bengaluru is seeking a procurement professional to manage end-to-end purchasing, coordinate with vendors, and ensure timely delivery of goods and services for the office.

You will handle requisitions, create purchase orders, monitor deliveries, and maintain records while collaborating with cross-functional teams to optimize cost and quality.

The role emphasizes compliance with procurement policies, vendor evaluations, and maintaining a tidy, efficient workspace.

Responsibilities

• Coordinate travel arrangements and accommodations as required.
• Handle incoming and outgoing mail and packages.
• Order office supplies and maintain inventory of supplies including Housekeeping and office stationery items.
• Assist with special projects and events as required.
• Coordinate with outside vendors for more complex building maintenance tasks.
• Manage housekeeping tasks, including cleaning common areas, restocking supplies, and maintaining a clean and tidy workspace.
• Assist with safety and security measures, such as ensuring fire extinguishers and smoke detectors are in good working order.
• Manage tasks or repairs related to ACs, CCTVs, Fire extinguishers, Electrical works, office furniture, laptops and other general requirements.
• Manage and supervise the security and the housekeeping departments.
• Review purchase requisitions and ensure compliance with procurement policies and procedures.
• Identify potential vendors and solicit quotes and proposals for goods and services.
• Analyze proposals and negotiate contracts and terms with vendors to obtain the best possible price, quality, and delivery.
• Create and process purchase orders for approved purchases.
• Follow up on outstanding purchase orders to ensure timely delivery.
• Work with the receiving department to ensure accurate receipt of goods and services.
• Maintain accurate records of all purchases, including purchase orders, invoices, and delivery receipts.
• Resolve discrepancies or issues with vendors as needed.
• Conduct periodic vendor evaluations to assess performance and identify areas for improvement.
• Maintain and update purchasing policies and procedures to ensure compliance with applicable regulations and industry best practices.
• Participate in cross-functional teams to improve procurement processes and achieve cost savings.
• Collaborate with other departments to understand their purchasing needs and develop strategies to meet those needs while achieving cost savings and maintaining quality standards.

Job description

• Coordinate travel arrangements and accommodations as required.
• Handle incoming and outgoing mail and packages.
• Order office supplies and maintain inventory of supplies including Housekeeping and office stationery items,
• Assist with special projects and events as required.
• Coordinate with outside vendors for more complex building maintenance tasks.
• Manage housekeeping tasks, including cleaning common areas, restocking supplies, and maintaining a clean and tidy workspace.
• Assist with safety and security measures, such as ensuring fire extinguishers and smoke detectors are in good working order.
• Manage tasks or repairs related to ACs, CCTVs, Fire extinguishers, Electrical works, office furniture, laptops and other general requirements.
• Manage and supervise the security and the housekeeping departments.
• Review purchase requisitions and ensure compliance with procurement policies and procedures.
• Identify potential vendors and solicit quotes and proposals for goods and services.
• Analyze proposals and negotiate contracts and terms with vendors to obtain the best possible price, quality, and delivery.
• Create and process purchase orders for approved purchases.
• Follow up on outstanding purchase orders to ensure timely delivery.
• Work with the receiving department to ensure accurate receipt of goods and services.
• Maintain accurate records of all purchases, including purchase orders, invoices, and delivery receipts.
• Resolve discrepancies or issues with vendors as needed.
• Conduct periodic vendor evaluations to assess performance and identify areas for improvement.
• Maintain and update purchasing policies and procedures to ensure compliance with applicable regulations and industry best practices.
• Participate in cross-functional teams to improve procurement processes and achieve cost savings.
• Collaborate with other departments to understand their purchasing needs and develop strategies to meet those needs while achieving cost savings and maintaining quality standards.