Assistant Manager Admin

Della Resorts and Adventure; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Della Resorts and Adventure in Mumbai seeks an experienced Manager Admin to oversee administration, facilities maintenance, housekeeping operations, safety compliance, and fire safety management across the premises.

The role requires 6-8 years of relevant experience, strong leadership, and the ability to coordinate with multiple departments and vendors to ensure smooth operations.

Qualifications

• Bachelor’s degree in Administration, Facility Management, Operations, or related field.
• 6-8 years of experience in admin/maintenance roles.
• Strong leadership and team management abilities.
• Knowledge of facility maintenance, safety standards, and fire safety compliance.

Responsibilities

• Oversee daily administration and facilities operations across the premises.
• Manage administrative staff, security, housekeeping, and support teams.
• Coordinate with vendors and contractors for repairs, maintenance and AMC contracts.
• Ensure safety compliance, fire safety drills, and enforcement of safety protocols.
• Monitor inventory, supplies, and asset management; maintain proper records.

Skills

Leadership

Vendor management

Facility maintenance

Inventory management

Safety compliance

MS Office

Communication skills

Education

Bachelor’s degree in Administration/Facilities/Operations

Tools

Administrative reporting systems

Job description

Job Description

About the Company

Della Group is a trailblazer in the Indian real estate and luxury interior product market, renowned for innovation and global partnerships with top architects and designers. We provide custom design solutions for homes, offices, and hotels through seamless project execution and collaboration with international and local professionals. Della Luxury Products offers high-end interior products ranging from furniture to lighting, sanitaryware, and more, with a fully integrated approach covering design, manufacturing, and supply.

Fuelled by the founder’s vision to create a global cultural epicentre, we are in the works of creating townships in India that garner attention from all over the world.

Jimmy Mistry (CMD) is a Visionary Futurist, a Multidisciplinary Entrepreneur, Community Builder, and Iconic designer — renowned for pioneering Experiential Hospitality in India and a formidable force to reckon with in the World of Global Architecture and Interior Design over a distinguished 30-year career.

Our proven ability to transform remote land parcels into desirable destinations allows us to put even the most offbeat locations on the map. The brand’s signature theme based experiential hospitality approach makes it an irresistible destination for visitors that seek the extraordinary in every nook and turn. We conceptualise design, develop revenue generating townships, operated by four group companies that will change the landscape of experiential hospitality forever.

Position / Role

Manager Admin

Location

Dadar, Mumbai

Reports to

CMD

Industries Preferred

Real Estate / Infrastructure

Role Overview

The Manager - Admin will be responsible for overseeing the overall administration, facility maintenance, inventory management, housekeeping operations, safety compliance, and fire safety management of the organization. The role involves ensuring smooth day-to-day administrative operations, maintaining infrastructure standards, implementing safety protocols, and managing operational efficiency across the premises.

Key Responsibilities

• Administration Management
• Oversee daily administrative operations and ensure smooth functioning of office and facility activities.
• Manage administrative staff, security, housekeeping, and support teams effectively.
• Ensure discipline, cleanliness, and operational standards are maintained across the premises.
• Coordinate with all departments for administrative support and operational requirements.
• Facility Maintenance
• Supervise maintenance activities related to electrical systems, plumbing, HVAC, civil works, lifts, and office infrastructure.
• Ensure preventive and breakdown maintenance activities are conducted on time.
• Conduct routine inspections of buildings, equipment, and common areas to maintain operational efficiency.
• Coordinate with vendors and contractors for repair and maintenance work.
• Inventory & Asset Management
• Maintain records of administrative inventory, consumables, office supplies, and assets.
• Monitor stock levels and ensure timely procurement of required materials.
• Ensure proper asset tracking, storage management, and inventory control procedures.
• Conduct periodic inventory audits and maintain documentation records.
• Housekeeping Management
• Supervise housekeeping teams to ensure cleanliness and hygiene standards across all areas.
• Ensure proper upkeep of offices, common areas, washrooms, lobbies, and surrounding premises.
• Monitor housekeeping schedules, manpower deployment, and cleaning material usage.
• Conduct regular inspections to maintain high standards of cleanliness and presentation.
• Safety & Compliance
• Ensure compliance with all safety regulations, company policies, and statutory requirements.
• Conduct regular safety inspections and identify potential hazards.
• Implement corrective and preventive measures for workplace safety.
• Coordinate safety awareness initiatives and employee safety training programs.
• Fire & Safety Management
• Organize and conduct fire and safety drills periodically.
• Ensure all fire-fighting equipment, alarms, extinguishers, hydrants, and emergency systems are operational.
• Coordinate with fire safety agencies and ensure compliance with fire safety norms.
• Train employees and staff on emergency evacuation procedures and fire safety practices.
• Maintain records related to fire safety audits, drills, inspections, and compliance certifications.

Job Expectations

• Vendor & Contractor Management
• Manage housekeeping, maintenance, and facility-related vendors and contractors.
• Evaluate vendor performance and ensure service quality standards are maintained.
• Negotiate AMC contracts and monitor vendor deliverables.
• Budget & Reporting
• Prepare and manage administration and maintenance budgets.
• Monitor expenses and implement cost-control measures.
• Prepare periodic reports related to administration, maintenance, inventory, and safety operations for management review.

Required Qualifications

• Strong leadership and team management skills.
• Good knowledge of facility maintenance, inventory systems, safety standards, and fire safety compliance.
• Strong coordination, problem-solving, and vendor management abilities.
• Proficiency in MS Office and administrative reporting systems.
• Excellent communication and interpersonal skills.

Key Skills & Competencies

• Strong expertise in land laws, RERA (multi-state), and regulatory compliance
• Excellent drafting, negotiation, and transaction structuring skills
• Ability to manage complex, high-value transactions independently
• Strong commercial acumen and business-oriented legal approach
• Leadership capability to manage teams and external advisors
• High integrity, confidentiality, and risk-awareness mindset
• Ability to handle multiple projects and deadlines simultaneously

Minimum Qualification

Bachelor’s degree in Administration, Facility Management, Operations, or related field

Minimum Job Experience

6-8 years

Travel

Yes