Assistant Manager Accounts

Cotecna; Gurugram District; On-site; INR 360,000 - 540,000; Full time

Job summary

Cotecna in Gurugram, India is seeking an Accounts Payable specialist to manage invoice processing, vendor payments and reconciliation in line with company policies.

The role involves GST and TDS compliance, month-end closing support, and maintaining files and relationships with vendors to ensure accurate and timely payments.

Qualifications

• Bachelor’s degree in commerce, accounting, finance, or a related field.
• 1–4 years of experience in Accounts Payable / Finance & Accounts.
• Good knowledge of GST, TDS, invoice processing, and vendor management.

Responsibilities

• Receive, verify, and process vendor invoices, purchase orders, and supporting documents accurately.
• Regularly reconcile vendor statements with company records and resolve discrepancies.
• Prepare payment requests and ensure timely payments to vendors as per agreed credit terms.
• Record purchase invoices, expenses, debit/credit notes, and payment transactions in the accounting system.
• Ensure proper GST, TDS compliance and recording.
• Review employee and business expense claims for accuracy and policy compliance.
• Prepare AP ageing reports and provide details of outstanding payments to management.
• Communicate with vendors regarding invoices, payment status, and queries.
• Maintain records of invoices, payment vouchers, approvals, and other AP documents.
• Support month-end closing by ensuring all payable transactions are recorded and reconciled.

Skills

Accounts Payable

Invoice Processing

Vendor Reconciliation

GST & TDS Compliance

Month-End Closing

Education

Bachelor’s degree in Commerce/Accounting/Finance

Job description

Mission of the Role

Responsible for managing the company’s accounts payable activities, ensuring accurate invoice processing, timely vendor payments, proper documentation, and reconciliation of supplier accounts in compliance with company policies.

Key Responsibilities

• Invoice Processing: Receive, verify, and process vendor invoices, purchase orders, and supporting documents accurately.
• Vendor Reconciliation: Regularly reconcile vendor statements with company records and resolve discrepancies.
• Payment Management: Prepare payment requests and ensure timely payments to vendors as per agreed credit terms.
• Accounting Entries: Record purchase invoices, expenses, debit/credit notes, and payment transactions in the accounting system.
• GST & TDS Compliance: Ensure proper application and recording of applicable GST, TDS, and other statutory requirements.
• Expense Verification: Review employee and business expense claims for accuracy and compliance with company policies.
• Ageing & Reports: Prepare accounts payable ageing reports and provide details of outstanding vendor payments to management.
• Vendor Coordination: Communicate with vendors regarding invoices, payment status, outstanding balances, and account-related queries.
• *Documentation* : Maintain proper records of invoices, payment vouchers, approvals, and other accounts payable documents.
• *Month-End Closing*: Support monthly and annual closing activities by ensuring all payable transactions are accurately recorded and reconciled.

Qualifications, Experience and Technical Skills

• Bachelor’s degree in commerce, Accounting, Finance, or a related field.
• 1–4 years of experience in Accounts Payable / Finance & Accounts.
• Good knowledge of *GST, TDS, invoice processing, and vendor