ASSISTANT MANAGER

SPML Infra Limited; Kolkata District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

SPML Infra Limited is seeking an Assistant Manager Procurement (Electrical) to manage procurement for EPC power projects, covering sourcing, vendor development, techno-commercial evaluation, negotiation, PO management, and delivery coordination.

The role ensures compliance with project specs, approved budgets, and timelines, reviewing BOQs and coordinating with Engineering, QA/QC, Planning, Stores, and Finance. Proficiency in MS Excel and ERP/SAP is essential.

Qualifications

• B.E./B.Tech or Diploma in Electrical Engineering.
• Postgraduate qualification in Supply Chain/Materials Management is an added advantage.

Responsibilities

• End-to-end procurement of electrical materials for power EPC projects.
• Review technical specs, BOQs, and approved makes before procurement.
• Identify, evaluate, and develop reliable electrical vendors and suppliers.
• Negotiate prices, terms, delivery schedules, and warranties.
• Prepare purchase requisitions and purchase order proposals per policy.
• Coordinate with engineering, QA/QC, stores and finance for material receipt.

Skills

Electrical procurement

Vendor management

Cost negotiation

BOQ interpretation

Project coordination

Contract terms

Documentation & MIS

Education

B.E./B.Tech Electrical

Diploma Electrical Eng

SCM/M Materials MGMT

Tools

MS Excel

ERP/SAP procurement

Job description

Industry: EPC / Power Projects

Department: Procurement

Function: Electrical Procurement Power Projects

Designation: Assistant Manager Procurement

Reporting To: Manager / Senior Manager Procurement

Location: Corporate Office / Project Site, as required

1. Job Summary

We are looking for a competent and result-oriented Assistant Manager Procurement (Electrical) to manage procurement activities for EPC power projects. The role involves sourcing, vendor development, techno-commercial evaluation, negotiation, purchase order management, material delivery coordination, and cost control for electrical equipment and materials, ensuring compliance with project specifications, quality standards, approved budgets, and project timelines.

2. Key Roles and Responsibilities

A. Electrical Procurement Sourcing

• Handle end-to-end procurement of electrical materials and equipment for power EPC projects.
• Procure electrical items such as transformers, HT/LT switchgear, circuit breakers, control and relay panels, power and control cables, cable trays, earthing materials, lighting systems, insulators, isolators, CTs/PTs, and other electrical components.
• Procure materials related to substations, transmission and distribution systems, switchyards, and power infrastructure projects.
• Review technical specifications, BOQs, approved makes, drawings, and project requirements before initiating procurement.
• Ensure timely availability of materials in line with project execution schedules.

B. Vendor Development Management

• Identify, evaluate, and develop reliable vendors, manufacturers, and suppliers for electrical equipment and materials.
• Obtain quotations, conduct vendor comparisons, and prepare comparative statements (CS).
• Coordinate with the Engineering, QA/QC, Project, and Planning teams for technical bid evaluation and vendor approvals.
• Monitor vendor performance regarding quality, delivery, pricing, and service support.
• Maintain an updated vendor database and develop alternative sources to mitigate supply-chain risks.

C. Commercial Negotiation Cost Control

• Negotiate prices, payment terms, delivery schedules, warranty, taxes, freight, and other commercial conditions.
• Prepare purchase requisitions, techno-commercial comparative statements, and purchase order proposals.
• Ensure procurement within approved project budgets and target costs.
• Identify cost-saving opportunities through competitive sourcing, bulk purchasing, and value engineering.
• Track purchase commitments and support budget-versus-actual procurement cost analysis.

D. Purchase Order Delivery Management

• Prepare and release purchase orders in accordance with the company's procurement policies and approval matrix.
• Follow up with vendors for order acknowledgements, manufacturing progress, inspection readiness, dispatch, and delivery.
• Coordinate with project teams, stores, logistics, and finance for material receipt and documentation.
• Expedite critical materials to prevent delays in project execution.
• Monitor pending purchase orders, delivery schedules, and material shortages.

E. Quality, Compliance Documentation

• Ensure procurement complies with approved technical specifications, applicable IS/IEC standards, project requirements, and client-approved vendor lists.
• Coordinate with QA/QC and inspection teams for inspection and testing requirements, including FAT where applicable.
• Verify vendor documents, test certificates, warranty certificates, inspection reports, and other quality records.
• Maintain procurement records, purchase orders, vendor quotations, comparative statements, and approval documents.
• Ensure compliance with internal procurement procedures, delegation of authority, and applicable contractual requirements.

F. Cross-Functional Coordination Reporting

• Coordinate with Engineering, Project Execution, Planning, Quality, Stores, Logistics, and Finance teams.
• Review procurement schedules against project milestones and the overall project execution plan.
• Prepare regular MIS reports on procurement status, pending orders, delivery performance, cost savings, and critical material requirements.
• Highlight procurement risks, price variations, delayed supplies, and potential project schedule impacts to management.
• Support audits and ensure proper documentation for project and commercial reviews.

3. Educational Qualification

• B.E./B.Tech or Diploma in Electrical Engineering.
• A postgraduate qualification or certification in Supply Chain Management / Materials Management will be an added advantage.

4. Experience

• Approximately 58 years of experience in procurement, preferably within the EPC power, electrical infrastructure, substation, transmission, or distribution sectors.
• Relevant experience in electrical equipment sourcing, vendor development, commercial negotiations, and purchase order management is essential.
• Experience in handling project-based procurement and coordinating with engineering and site execution teams is preferred.

5. Required Skills Competencies

• Strong knowledge of electrical equipment, materials, and technical specifications used in power projects.
• Good commercial negotiation, vendor management, and cost-control skills.
• Ability to interpret BOQs, purchase requisitions, technical datasheets, and material specifications.
• Proficiency in MS Excel, ERP/SAP procurement modules, and procurement MIS reporting.
• Strong coordination, communication, analytical, and problem-solving abilities.
• Ability to manage multiple procurement packages and meet strict project deadlines.
• Knowledge of EPC project procurement processes, contract terms, and supply-chain management.

6. Key Performance Indicators (KPIs)

• Timely procurement and delivery of electrical materials as per project schedules.
• Achievement of procurement cost savings against approved budgets and target costs.
• Reduction in material shortages and project delays attributable to procurement.
• Vendor delivery performance and adherence to agreed lead times.
• Compliance with approved specifications, vendor approvals, and procurement procedures.
• Accuracy and timeliness of procurement MIS and documentation.
• Effective resolution of vendor issues and commercial discrepancies.

7. Desired Candidate Profile

The ideal candidate should be proactive, commercially astute, technically sound in electrical procurement, and capable of managing multiple procurement activities simultaneously. The candidate must demonstrate strong vendor negotiation skills, cost consciousness, ownership, and the ability to coordinate effectively with corporate and project-site teams to ensure uninterrupted execution of power projects.