Assistant Facility Manager

Jones Lang LaSalle Incorporated; Hyderabad; On-site; INR 900,000 - 1,200,000; Full time

Job summary

JLL is seeking a Facilities Executive – Soft Services for on-site work at Deloitte Towers, Hyderabad. You will oversee day-to-day soft services, housekeeping support, and administrative functions to help meet SLA targets and client expectations.

Reporting to the Assistant Facilities Manager, you will assist in stock control, vendor invoicing, safety reviews and reporting. The role requires strong customer service, teamwork and a proactive approach to continuous improvement.

Qualifications

• ,

Responsibilities

• Oversee day-to-day administration including stock tracker reports.
• Assist AFM & Campus Manager in managing all IFM Soft services and admin functions.
• Develop procedures and performance measures to simplify and improve reliability of FM operations.
• Ensure stock levels of consumables and manage supply/service contracts as approved by client.
• Process vendor invoices and ensure statutory compliance in Deloitte/DLL finance workflow.
• Inspect services to ensure performance measures are met and report accordingly.
• Support Emergency Evacuation procedures and health & safety reviews.

Skills

Facilities Management

Customer Service

People skills

Occupational Safety

PC literacy

Continuous improvement

Education

Graduate in any discipline

Hotel/Building Management or Business desirable

Tools

Office software

Job description

Assistant Facility Manager### Assistant Facility ManagerAplikuj: On-site: Hyderabad, TS: Full time: Opublikowano dzisiaj: REQ546979**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.REQ**TITLE**Facilities Executive – Soft Services**BUSINESS UNIT**Integrated Facilities Management**LOCATION**Deloitte Towers, Meenakshi, Tech-park, Hyderabad**REPORTING TO**Assistant Facilities Manager – Soft Services**DIRECT REPORTS**Onsite Shift Supervisors (Soft Services)**POSITION GOALS*** To provide comprehensive management of services covering all facility services to client, with a focus on continuous improvement.* To achieve financial and other targets established by both the Facilities Manager and Assistant Facilities Manager.* Achievement of the Key Performance Indicators and Service Level Agreement targets.* Sets stretch targets for team to achieve maximum team performance* Is able to make difficult decisions and resolve problems or improve operations.* Actively searches out opportunities to achieve best results* Promotes open, constructive and collaborative relations with superiors, subordinates, peers and clients.* Gains respect of JLL people, Deloitte and where appropriate, with the broader business community.**DUTIES AND RESPONSIBILITIES*** Ownership of the day-to-day administration, including reports generation of the stocks tracker.* Provide assistance to the AFM & Campus manager in managing all IFM Soft services, administrative functions, Housekeeping services and facility services and any other administrative functions as deemed by Deloitte.* Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM* Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client* Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks.* Vendor invoices processing aligned with Deloitte finance process.* Statutory compliance check of all vendor invoices.* Routinely Inspect all services to ensure performance measures are being maintained* Set stretch targets for self to achieve maximum team performance**Reporting*** Contribute to the Weekly FM Meeting Minutes* Contribute to the Monthly Management Report to Deloitte and other reports as required**Others*** Participate in Emergency Evacuation procedures including crisis management and business continuity.* Manage all Health and Safety issues and actively participate in Health and Safety reviews**EMPLOYEE SPECIFICATIONS*** Experience in Facilities Management is required.* Strong Customer Service focus* Excellent people skills and ability to interact with a wide range of client staff and demands* Knowledge of Occupational Safety requirements* Strong PC literacy and proven ability to manage daily activities using various systems.* Demonstrated experience with continuous improvement initiatives highly desirable* Demonstrated experience with client reporting and preparation of reports required.* Graduate in any discipline* 3 – 5 years experience in facilities management* Tertiary qualifications in hotel management / building management and/or business desirable* Proven ability to function effectively as part of a team* Proven ability to initiate and follow through with improvement initiatives**KEY PERFORMANCE MEASURES*** Compliance with the Service Level Agreement established between JLL and Deloitte* Achievement of contracted Customer Satisfaction expectations* Achievement of savings initiatives as agreed with Client* Delivery of Agreed Initiatives as per Deloitte/JLL Initiatives Road Map* Achievement of service delivery goals as agreed with manager521575**Location:**On-site –Hyderabad, TS**Scheduled Weekly Hours:**48If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!