Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Gurugram District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an Assistant Facilities Manager to oversee on-site operations in Gurugram, India. The role requires hands-on management of facilities, contracts, procurement, and service quality to meet client expectations and SLAs.

You will coordinate with vendors, ensure safety compliance, and drive continuous improvement across building services, while supporting cost-saving initiatives and operational reliability.

Qualifications

• Tertiary qualifications in property, building or facilities management preferable.
• Experience with contract administration and service improvements is essential.
• Strong communication and stakeholder management skills required.
• Knowledge of safety regulations and risk management is expected.

Responsibilities

• Oversee all site operations and outsourced service contracts (cleaning, maintenance, security) and ensure SLAs are met.
• Develop and implement site procedures, SOPs and performance metrics.
• Manage procurement and vendor relationships, including payments and audits.
• Monitor health and safety standards and lead incident investigations if needed.
• Coordinate with engineers and vendors to ensure uninterrupted client operations.
• Prepare regular MIS and management reports for stakeholders.
• Support cost-saving initiatives and energy efficiency programs.

Skills

Contract Administration

People management

Tendering

Occupational safety

PC literacy

Continuous improvement

Client reporting

Education

Bachelors in facilities management

Tools

Facilities management software

Job description

Assistant Facilities Manager### Assistant Facilities ManagerAplikuj: On-site: Gurugram, HR: Full time: Opublikowano dzisiaj: REQ510850**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Corporate Solutions (Integrated Facilities Management)****ROLE AND RESPONSIBILITIES****OVERALL ROLE**Google is a fast-paced, collaborative and innovation-driven environment. The requirement is for a mindset that is very hands-on, energetic, helpful and straight forward. Achieve excellence in maintenance service programs at Google, obtaining the highest possible standards and practices. Manage the scope of contracts to ensure agreed deliverables are met within the stipulated time. To provide comprehensive facility, contract and procurement management for services to the client, with a focus on continuous improvement. To achieve financial and other targets established by the Facility Manager. Achievement of the Key Performance Indicators and Service Level Agreements targets.**POSITION GOALS*** Set up Standard Operating Procedures for the management of Soft services and ensure compliance at site.* Must be able to recognize system shortcomings and respond to operational and emergency situations* Achievement of the Key Performance Indicators and Service Level Agreement targets. **MAJOR RESPONSIBILITIES*** Site Operations Management* Manage all outsourced service contracts and Jones Lang LaSalle personnel, including inspections and quality management of service delivery – this includes all cleaning functions i.e. administration, Reception, pest control and client services* Develop and implement building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems* Ensure an adequate supply of materials and service for the proper operation of the buildings and enter into supply and service contracts as approved by Google* Routinely inspect all contracted services to ensure performance measures are being maintained according to their defined SLAs and scorecards* Plan, organize and arrange internal events for any processes or business* Actively coordinate with builder on daily closure of snags and focus on continuous enhancement of service deliveries related to building activities* Ensure continuous supply of office stationery and consumables to maintain business continuity with defined inventory on site* Capture cost and tracking methods for all consumables and other supplies* Achieve client satisfaction to Google expectations* 24/7 emergency call support and site attendance is required* Monitoring GUTS tickets for closure* Audit the Asset register from time to time ` * Staff Management* Manage and assist with the personal development of all direct reports* Develop and manage succession plans for all direct reports* Actively seek to train subordinates in all aspects of the non-technical services* Vendor Management* Vendor grooming and real time monitoring of services and periodic reviews* Manage service contracts including inspections and quality management of service delivery* Ensure timely payment to vendors* Follow a structured vendor management program as per Google specifications which includes monthly meetings with vendors with a proper agenda and carrying out relationship health checks* Health management* Ensure compliance with statutory regulations on fire, health and safety standards.* Ensure all safety procedures, including Crisis Management/ Business Continuity and Emergency Procedures are maintained at all times.* Ensure that service delivery teams and on-site contractors undergo a Health and Safety Induction prior to deployment.* Reporting* Assist in compilation of all MIS* Contribute to the monthly management report and quarterly business review to Google and other reports as required* Support the Manager, Facilities on process implementation, standardization and benchmarking and achieving short and long term operational cost saving initiatives* Others* Maintain equipment database for site.* Develop and implement innovative programs and processes that reduce utility costs, increase productivity and savings.* Initiate strategies to achieve measurable improvements in energy consumption.* Participate in emergency evacuation procedures including crisis management and business continuity* Any responsibility/ task given by the client/ Manager, going forward will be a part of the JD. **CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA****Ideal Experience*** Tertiary qualifications in property, building or facilities management preferable* Contract Administration Experience required* Excellent people skills and ability to interact with a wide range of client staff and demands* Demonstrated experience with tendering and service improvement initiatives required.* Knowledge of occupational safety requirements* Strong PC literacy and proven ability to manage daily activities using various systems.* Demonstrated experience with continuous improvement initiatives* Demonstrated experience with client reporting and preparation of reports* Management of resource to ensure no disruption to client business.* Is able to make difficult decisions and resolve problems or improve operations* Actively searches out opportunities to achieve best results **Critical Competencies for Success*** Adherence to Key Performance Indicators* Implementation of Best Practices* Agreed cost savings initiatives **KEY STAKEHOLDERS**Engineering ManagersVendor staff **REPORTING TO**Site Lead**Location:**On-site –Gurugram, HR**Scheduled Weekly Hours:**48If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.